Accounting Administrative Assistant
Posting ID: JP-002615085
• Set Up New Accounts
Prepare Contract Status Change Form
Make up contract file
Update Compliance Log
Add to customer list
Set up customer in Work Order System
Set up customer in Access-maintain budgets
Order insurance certificates
Order performance bonds/bid bonds
• Prepare Budgets for all jobs.
• Track and make changes to all customers billing – daily.
• Prepare cancellation notices as soon as a letter is received.
• Prepare information for the monthly gain/loss report.
• Prepare monthly billing for customers.
• Prepare Work Orders for all customer rebills daily.
• Code vendor invoices – daily.
Additional Skills & Qualifications:
- Must be bilingual in Spanish/English
- 2-3 years experience handing Accounts Receivable and Accounts Payable
About Aston Carter:
At Aston Carter, we’re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.
Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit AstonCarter.com. Aston Carter is a company within Allegis Group, a global leader in talent solutions.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email firstname.lastname@example.org for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.
Recruiter: Sarah Kramer