Administrative Assistant

Job Title: Administrative Assistant

Job Description

We are seeking a detail-oriented Administrative Assistant to provide essential administrative support for order processing and documentation. This role focuses on data entry, scanning, filing, and preparing documents for review. You will collaborate closely with the supervisor and support the purchasing and production teams.

Responsibilities

• Enter sales orders into the ERP system (Sage 100).
• Prepare and scan contract review documents.
• Send order confirmations to customers.
• Organize and file purchase orders, packing certificates, and invoices.
• Maintain logs and accurately type documents.
• Support document flow for purchasing and accounts payable processes.
• Perform general administrative tasks including data entry, scanning, and filing.

Essential Skills

• Less than a year of admin expereince
• Proficiency in Microsoft Excel and Word.
• Strong typing and computer skills.
• Reliability and ability to work independently after training.
• Comfortable with repetitive tasks and high-volume paperwork.
• Experience with an ERP system preferred, with a willingness to learn Sage 100.
• ITAR-compliant eligibility.

Additional Skills & Qualifications

• Prior basic administrative or data entry experience is helpful.
• A personality and willingness to learn are ideal.

Work Environment

This position is based in an ITAR facility within the aerospace industry and requires 100% onsite presence. The working hours are from 6 am to 2:30 pm, with possible overtime during peak seasons or heavier contract loads. Occasional Saturdays may be required but are not frequent. This is a long-term temporary role, initially set for six months, with the potential for conversion or extension. The facility is a smaller site, spanning 5500 square feet, with a team of 16 people. A collaborative 'all hands on deck' approach is essential, as team members often wear multiple hats. The operations director, who is supportive and hands-off once training is complete, will provide guidance. The role offers a valuable opportunity to gain a foothold in the aerospace industry, with room for growth.

Job Type & Location

This is a Contract to Hire position based out of Huntington Beach, CA.

Pay and Benefits

The pay range for this position is $21.50 - $21.50/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Huntington Beach,CA.

Application Deadline

This position is anticipated to close on Dec 10, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.