Administrative Assistant

Pay Rate: $85K-$120K (Depending on Experience)

Schedule: HYBRID

Duration: Direct Placement

Job Title: Administrative Assistant

Job Description

We are seeking a skilled administrator to join our team, supporting critical aviation and transportation projects for Los Angeles County. As an administrative professional, you will play a vital role in ensuring the smooth operation of these projects.

Essential Job Duties

• In accordance with established procedures, perform a variety of routine and non-routine administrative, clerical, and data collection tasks for supervisor

• Perform various administrative, clerical, data entry, and report writing tasks

• Receive direction from immediate supervisor in completing non-routine assignments

• Gather statistics and general data; review and combine this information into established reports for use internally

• Scan, fax and bind documents, reports, and proposals as required

• May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing

• May be responsible for verifying data gathered, such as matching supplier invoices against file copies

• Distribute reports as directed by immediate supervisor

• Originate correspondence and reports not requiring the personal attention of immediate supervisor

• Prepare general correspondence and maintains general files

• Answer telephone, take and relay messages, screen callers and direct calls accordingly

• Receive, sort, and distribute mail

• Maintain an organized work space by keeping documents and supplies properly stored

• May represent immediate supervisor at project-related or other meetings as directed

• Contribute to the advancement of TDG’s goals through commitment to productive collaboration with all stakeholders

• Perform other responsibilities associated with this position as may be appropriate

• Assist with business exclusivity program and conduct outreach

Work Site

This is a hybrid position requiring some days on-site in Los Angeles, California and some days remote.

Work Environment

Hybrid 2-3 times a week. Flexibility required to adapt to potential onsite work at LAWA (Near LAX) for coordination with project managers.

** if you are interested in this opportunity, please feel free to apply and email me your resume at alalfaro @ astoncarter.com so we can schedule a time to connect asap! **