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Bilingual In Vietnamese Admin Assistant

Aston Carter

Posted Monday, May 15, 2023

Posting ID: JP-003778539

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Oakland, CA
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Must be bilingual in Vietnamese and English


Paper Records

1. Pull charts for routine clinic visits by preparing daily log sheet, route slip, patient charts, and schedule.

2. Review and prepare the chart for each provider visit.

3. Assemble new patient charts and emboss patient ID cards.

4. Maintain and update the medical chart.

5. Distribute laboratory results to each provider for review, and to indicate normal or abnormal. Pull charts for patients with abnormal laboratory results for physician review in a timely manner.

6. Pull medical records for nurses, front desk staff, providers, and other staff, as requested.

7. File patient cards, laboratory reports, radiology reports, and other correspondence in the medical record in a timely manner.

8. Receive and respond to requests for release of medical records and prepare charts to be released in a timely manner.

9. File medical records in the appropriate order after the patient visits.

10. Purge inactive medical records twice a year.

11. Regularly maintain the inventory of medical record supplies, including medical record forms, by ordering more and/or duplicating as necessary.

Electronic Records

1. Access and update patient information in the EHR (Electronic Health Records) computer system.

2. Retrieve medical records from outside facilities upon request, in paper or electronic form.

3. Ensure EMR are up-to-date by scanning incoming documents and filing them electronically in appropriate templates.

4. Maintain appropriate filing system for scanning and processing requests for release of records.

5. Maintain confidentiality of all patient medical, financial, and personal information.


1. Provide interpretation for patients and providers and other staff members. The percentage of time devoted to interpretation will vary by employee based upon language need.


Data entry, Medical record, Health care, Scanning

Top Skills Details:

Data entry,Medical record,Health care,Scanning

Additional Skills & Qualifications:

Health Information Technicians are cross trained to provide back up coverage for other support services functions as needed and/or assigned by the Office Manager in situations which do not interfere with the performance of the MR Tech’s primary duties.

1. Perform reception duties including appointment rescheduling, and patient telephone follow up, as needed.

2. Assist the telephone receptionist, with interpretation, to answer, screen, and route telephone calls.

3. Perform additional duties or special projects relating to interpretation and health information technology, as assigned by the Office Manager.

Open to candidates without healthcare experience. Willing to train.

Experience Level:

Entry Level

Contact Information

Recruiter: Maxwell Pasion-Gonzales

Phone: +19164313921


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