Administrative Assistant II - Santa Monica Main OR

Description

Take on a rewarding role in a world-class health organization. Under the direct supervision of the Administrative Operations Supervisor I, Administrative Nurse II, Unit Director, and Perioperative Nursing and Operations Director. The Administrative Assistant II is responsible for all aspects of maintaining an organized and efficient surgery/procedural schedule, administrative duties, as well as maintenance of office environment.

Job Qualifications
Qualifications

We are seeking a highly skilled, self-starter with:
• Minimum of 2 years in healthcare and familiarity with medical terminology.
• Knowledge of Microsoft Office, Outlook e-mail and basic knowledge of PC applications
• Knowledge of CareConnect (EPIC), OneStaff scheduling system preferred
• Skill in speaking clearly and distinctly using appropriate vocabulary and grammar
• Skill in confidentiality establishing and maintaining files.
• Knowledge of Operating room procedures and surgical schedules
• Working knowledge of medical terminology
• Knowledge of CPT and ICD9 codes.
• Ability to establish and maintain cooperative working relationships with other employees.
• Skills in setting priorities that accurately reflect importance of job responsibility.
• Knowledge of and adherence to SMUCLA Medical Center and department policies and procedures.
• Knowledge of and adherence to organizational structure.
• Ability to accept shift changes based on the needs of the Department.
• Ability to respond to emergency calls; i.e. in case of disaster.
• Ability to lift and carry boxes or packages up to 30lbs.
• Ability to spend about 85% of the time sitting, walking, stooping, reaching up and down, handling objects, papers, and equipment, carefully and safely.
• Ability to recognize when assistance/guidance is needed.
• Functions within the scope of responsibility.
• Ability to maintain professionalism in regards to personal presentation, behaviors, and communications.
• Maintains patient privacy and confidentiality.
• Ability to speak, write, and comprehend English.
• Skill in appropriately, professionally and courteously interacting with scheduling coordinators, secretaries, surgeons, residents, health team members and patient families.
• Skill in organizing material and information in a systematic manner to maximize efficiency and minimize duplication of effort.
• Maintains professionalism and tactfulness in applying scheduling protocols; must be flexible in adapting new protocols.
• Ability to work in an environment with frequent interruptions and distractions.
• Fulfill the requirement of the Administrative Assistant II for scheduling.

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