Accounts Payable Specialist

A/P Specialist Needed!

City of Industry, CA

Manufacturing company!

Skills & Qualifications:

• Manufacturing industry experience
• 3 way matching experience
• Large ERP experience

Description:

This is an hourly position that reports to the Controller. The Accounting Clerk performs tasks related to the efficient maintenance and processing of accounts payable transactions. Applies the three-way invoice match process, identifies variances and communicates with vendors on price discrepancies.

• Apply three-way invoice match process daily.

• Follow up with other departments for invoice signature approvals.

• Invoice G/L account expense coding.

• Invoice data entry process in system and create new vendor in system as required.

• Follow up with new vendor for supporting documentation relating to price and quantity discrepancies.

• Generate credit notes for RTV’s received.

• Weekly check runs.

• Review and process employee expense reports for the sales department.

• Code and process payment for American Express and Home Depot statements.

• Process check request for Tax payments.

• Process and post payments for ACH and Wire payments to suppliers.

• Identify repairs and maintenance expense by machine.

• Report checks to bank positive pay daily for suppliers and payroll.

• Filing for open and paid invoices.

• Communicate with suppliers regarding disputes or missing invoices.

• Review vendor statements.

• Process broker commission payments.

• Code Freight invoices by customer.

• Record journal entry for prepaid expense, prepaid insurance, and unrecorded liabilities.

• Contact bank for foreign exchange rate on foreign customer payments (Canada).

• Provide support for annual review.

• Process year-end 1099’s.

• Backup to Receptionist phone duties as needed.

• Month end inter-company reconciliation, GRNI reconciliation and other assigned month end account reconciliations.

Please apply if interested!