Bid Coordinator - Corona, California | CareerCircle
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Bid Coordinator

Aston Carter


Posting ID: JP-002484671

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Corona, California
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  • Update job board and create job folder and insert budget
  • Request Prelim information and insurance requirements
  • Create SAGE entry and enter 20-day prelims and Vendor prelims
  • Bidding on contracts
  • Create red contract folder
  • Review contract for adherence to standard AFS/PSS company guidelines that include company protocol on bond requirements, scaffolding, liquidated damages, and crew work schedule
  • Track receipt of contract, create job number based on company protocol, and contract amount
  • Scan contract and link to Sage when executed
  • Ensure all insurance information is tracked
  • Bid submittal oversight to include coordinating bid packages and completing Excel tracker for bids
  • Ensure AFS/PSS’s W-9 form is sent to client
  • Take billing information from contract and enter into SAGE where and to whom to send AFS/PSS bill and client’s desired day of month to process billing
  • Supports preconstruction activities that includes prequal requests and applications
  • Ensures job close out activities are completed as per contract and appropriate documentation is completed such as warranties

Skills & Qualifications:

  • Must have 3 to 5 years recent contract administration or bid coordinator experience
  • Attention to detail and ability to notice errors
  • Proficient in computer software programs, such as Microsoft Office applications
  • Able to work in fast-paced, high-intensity work environment
  • Must be self-starter and able to work independently
  • Must be flexible and willing to perform other tasks as assigned
  • Must be able to work daily overtime and Saturdays as required

About Aston Carter:

At Aston Carter, we’re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.

Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit Aston Carter is a company within Allegis Group, a global leader in talent solutions.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.

Contact Information

Recruiter: Jean Chambers

Phone: (410) 579-3072


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