Posting ID: JP-002180167
Project Coordinator - work side by side with stakeholders/directors. Duties will range from managing small scale projects such as purchase orders, meeting set up, supporting project management on reports/tasks. Will also be managing calendar, conducting meeting minutes.
Projects- department specific very dynamic they need to be able to support any department. this role as of right now is for program management office- support p-tube issues, clinical and facilities side. Facilities safety perspective. Need to have push back conversations, meet deadlines, and comfortable dealing with difficult situations.
Responsible for day to day data collection of large data sets, data analysis, and record keeping of data.
Gathers information for all reports requested by management
Tracks administrative items from various sources and reports out daily updates during morning meetings.
Documents standard operating procedures into Standard Work documents for staff to reference.
Develops PowerPoint presentations as instructed by department leadership. Must be able to translate complex problems and explanations into simple to understand slides.
Maintain accurate, complete and current records of vendors, employees, emergency contacts and special projects, and distribute as needed within the organization within designated timeframes.
Creates agendas for meetings, takes meeting minutes, sends out minutes to attendees and tracks status of action items for next meeting.
Schedule and coordinate calendars, meetings, travel arrangements and appointments for project.
Organize and keep current project filing system (electronic and paper) to enable other staff to obtain information as needed. Appropriately safeguard confidential or proprietary information. Retrieve Files as needed and requested.
Prepare and modify documents including correspondence, reports, drafts, memos and emails to employees and vendors as directed.
Manage the project inbox and all communications. Excellent communications (written and verbal) skills needed. This role will have interactions with Sr. Leadership
Facilities, Data entry, Project coordination, Health care, Customer service, Project management, Document control, Onboarding, Facilities maintenance, Microsoft office, purchase order, meeting scheduling software
Top Skills Details:
Facilities, Data entry, Project coordination, Health care
Additional Skills & Qualifications:
Healthcare is a plus
Experience working with PMs and Directors
Team player mindset
Microsoft and excel experience
Recruiter: Satoshi Chaffin