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Office Administrator

Aston Carter

Posted Friday, July 7, 2023

Posting ID: JP-003889038

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Poway, CA
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Seeking qualified candidates for office administrator support office management, executive leadership, the finance team and quality team.

Aerospace and Defense Small business with a focus in composite structures and assemblies. Perform research and development, design, manufacturing and testing of Aerospace & Defense Technologies. An Office Administrator will work directly with the company.

President, Financial Lead(s), and quality department, overall, an administrative assistant will support office inventory management, front desk activities, shipping and receiving, executive needs, and document control

Specific tasks as an administrative assistant will include receipt reconciliation, event planning, supplies stocking, document review, scanning, filing and control, shipping and receiving and any other tasks


Handling Mail, Conference rooms and snacks/drinks ordering for meetings. Organized presentation of professional environment

Shipping & receiving experience, quality/ Document Control. what paperwork is needed for shipment orders updating accurate information in Excel to reflect.

Excel- data entry, data entry review and filtering formatting (Pivot Tables & V-look ups not needed)


administrative support, Excel, Office Supplies, mail, front desk, shipping and receiving, document control, executive assistance

Top Skills Details:

administrative support,Excel

Additional Skills & Qualifications:

MS Excel & Word

Outlook emailing system knowledge on how to format/organize folders

5-10 years experience

Shipping & receiving

Office Administration

Document Control

Strong communication, time management

QuickBooks experience helpful not required

Experience w/ Quality Systems

Experience Level:

Entry Level

Contact Information

Recruiter: Isabella Golob

Phone: +14252163516


The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
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administrative support
document control
executive assistance
front desk
shipping and receiving
office supplies