Posting ID: JP-002660221
Serves as the human resources representative for the Concord and Roseville Offices. Performs the day-to-day administration and coordination of human resources transactions and employee/labor relations matters for the office.
ESSENTIAL DUTIES AND RESPONSIBILITIES
• Acts as the Human Resources Generalist handling day-to-day personnel transactions and assisting with labor relations issues.
• Under the direction and guidance of the Director of Human Resources, administers collective bargaining agreements, administrative guidelines, federal and state laws and regulations. May provide back-up assistance on collective bargaining issues relating to Teamsters and FAIR contracts.
• Coordinates and administers recruitment processes including working collaboratively with hiring managers, preparing and posting job announcements, reviewing applications and determining qualifications, conducting preliminary phone screenings, scheduling and coordinating logistics for candidate interviews, administering pre-employment assessments, conducting back ground screening and reference checks, e-verify, preparing offer letters, and similar tasks.
• Prepares, coordinates, and conducts new hire orientation, management functions training, quarterly presentations for management, and similar training programs.
• Processes paperwork and maintains records related to recruitment, performance appraisals, terminations, and similar transactions.
• Assists with providing guidance to supervisory staff on employee relations issues, recruitment, performance management, and similar issues. Escalates complex or sensitive issues to the Director of Human Resources.
• Prepares reports by collecting, analyzing, and summarizing data and trends (e.g. turnover, leave of absence hours, etc.).
• Responds to employee and supervisor inquiries regarding human resources policies and collective bargaining agreement provisions.
• Develops positive working relationships with employees and union representatives.
• Tracks attendance and administers leave (FMLA, CFRA, PDL, etc.) in compliance with collective bargaining agreements and applicable laws and regulations.
• Administers and documents the interactive process regarding employee accommodation requests as directed by the Director of Human Resources.
• Assists supervisor staff with disciplinary actions in compliance with collective bargaining agreements and established policies and procedures, as directed by the Director of Human Resources. Attends and participates in due process meetings, employee disciplinary meetings and terminations.
• Conducts exit interviews and employee check-in interviews and prepares reports of findings.
• Responds to unemployment claims and attends hearings on behalf of the company.
• Ensures all I-9 handling is within compliance standards.
• Identifies situations that may require investigations (such as allegations of harassment, discrimination and general complaints) and confers with the Director of Human Resources and management regarding appropriate actions and plans. May carry out or assist with investigations.
• Creates and reviews written summaries of employee relations issues, etc.
• Maintains and updates personnel documents and files related to current and former employees, as well as applicants and candidates.
• Handles workers compensation process including filing paperwork, communicating with the employee, physician, and workers compensation insurance provider. Documents leave and restriction status after conferring with the Director of Human Resources and the employee’s management team regarding appropriate actions and plans.
• Creates, documents, and updates standard operating procedures for the Human Resources Department.
• Responds in writing to State Disability claims and Paid Family Leave claims, as needed.
• Completes special projects as assigned.
MINIMUM JOB REQUIREMENTS
• Bachelor’s degree from an accredited college or university in Human Resources, Business Administration, or a related field and 2 years of related experience.
• A combination of appropriate education and experience may be substituted for the minimum education and experience requirements.
PREFERRED JOB REQUIREMENTS
• Experience working in a collectively bargained environment.
• Certification in Human Resources (e.g., PHR from HRCI and/or SHRM-CP).
KNOWLEDGE, SKILLS AND ABILITIES REQUIREMENTS
• Ability to act with integrity and professionalism.
• Knowledge of employment and labor laws and regulations.
• Knowledge of principles and best practices of human resources management.
• Knowledge of applicable policies and procedures governing the hiring, employment, and separation of employees.
• Interpersonal skills necessary to develop and maintain effective and appropriate working relationships with co-workers and union representatives.
• Business writing skills necessary to accurately edit and revise company documents, such as policies, memos, performance appraisals and employee reviews.
• Ability to plan, develop and coordinate multiple projects.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to appropriately prioritize tasks and delegate when appropriate.
• Ability to work effectively in a team environment.
• Ability to influence others.
• Ability to handle confidential information with discretion and tact.
• Ability to interpret and apply policies and procedures, applicable state and federal laws, and collective bargained agreement provisions.
• Strong analytical and problem-solving skills.
• Proficiency in the use of (or ability to learn) personal computer software or systems applicable to the essential functions of the job, which may include any or all of the following: email/calendar software, internet/intranet browsers, word processing, spreadsheets, database software, and various systems or software used by office.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work is performed in a standard office environment with possible minor inconveniences due to occasional noise, crowded working conditions, and/or minor heating, cooling, or ventilation problems. While performing the duties of this job, the employee is required to:
• Sit (regularly)
• Stand or walk (occasionally)
• Talk or hear (regularly)
• Use hands to finger, handle or feel (regularly)
• Reach with hands and arms (regularly)
• Travel to Roseville office at least three times a month
• Must be able to access and navigate each department at the organization’s facilities
Vision abilities required by this job include close vision and the ability to adjust focus. The employee is regularly required to lift and/or move up to 10 pounds and may occasionally be required to lift and/or move up to 30 pounds (such as a box of paper).
About Aston Carter:
At Aston Carter, we’re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.
Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit AstonCarter.com. Aston Carter is a company within Allegis Group, a global leader in talent solutions.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email firstname.lastname@example.org for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.
Recruiter: J'Lynn Cravanas Sasser