Job Title: Sr. Accountant

Job Description

Aston Carter is partnering with an exciting medical device company in the Denver area! This role is fully remote but only considering applicants in Colorado. This Sr. Accountant is responsible for overseeing the financial operations and records of the US organization. They ensure that the organization complies with relevant laws and regulations, maintains accurate accounts, and produces financial reports and statements. The Sr. Accountant also provides financial advice and guidance to the management and staff of the organization.

**This role is remote with restrictions, only seeking candidates that are located in Colorado**

Responsibilities:

1. Financial Reporting

• Prepare general ledger entries, financial statements and reports in accordance with Group accounting policies and local GAAP.

• Assist with the month-end and year-end closing cycles.

• Maintain internal controls to ensure compliance with financial regulations and company policies.

• Identify and discuss process improvements with the financial controller to enhance efficiency and effectiveness of internal controls.

• Responds to information requests, researches and interprets data, and answers accounting and financial questions as directed by the Director of Financial Control & IT and/or the Financial Controller.

• Support the global finance team in the budgeting/forecasting processes.

2. Accounts Receivable

• Oversee the end-to-end accounts receivable process, including invoicing, payment processing, and collections.

• Ensure timely and accurate posting of cash receipts, refunds, and adjustments.

• Maintain regular communication with customers regarding outstanding invoices and payment status.

• Manage and resolve customer billing disputes and discrepancies through Sales Rep or client communication.

• Prepare and analyze accounts receivable aging reports, identifying trends and potential issues; notify Sales Director of past due/unpaid invoices for collection notification as needed.

3. Accounts Payable

• Serve as primary POC for all invoice management – submissions, corrections, approvals, etc.

• Oversee the accounts payable process, including invoice processing, payment disbursement, and vendor management.

• Ensure all invoices are coded correctly and approved in accordance with company policies.

• Prepare and process electronic transfers and payments.

• Follow up on any unmatched payments.

• Maintain accurate records of all AP transactions and ensure proper documentation.

• Monitor and respond to incoming emails related to Accounts Payable

• Run monthly credit card report and download monthly statement and e-mail to service provider (Supporting Strategies)

4. Payroll

• Collaborate and coordinate any payroll changes with third party vendor.

• Quarterly calculation of commission for inside sales reps and outside distributors.

• Annual calculations for bonuses for clinical staff and office employees.

• Partner with HR on annual review of benefits and cost analysis.

• Set up new tax codes when needed within Paylocity (Payroll management system).

• Administrator of the time off module in Paylocity (Payroll management system).

5. Tax Compliance

• Maintain / file new registrations in State / local jurisdictions in coordination with outside Enrolled Agent firm.

• Manage the registrations and filing(s) of the following tax related subjects: Sales, Use, 1099, Personal Property, K1’s, Fed and State

• Reconcile SUT’s for multiple States monthly/quarterly/annually as required.

6. Legal and insurance

• Maintain and file NDA database.

• Maintain and file Contract database.

• US Point of contact for Contractify (Contract management tool).

• Coordinate quotes and renewals for General Liability, Umbrella, Product and D&O, together with the legal department.

• Maintain database of COI’s.

7. Additional responsibilities

• Manage chargeback reports with distribution partners.

• Manage state licensing for Rx devices.

• Fixed Asset Management (With Field Sales)

Qualifications:

5+ years of Financial Accounting, GL Accounting experience

Bachelors in Accounting, Finance, or related field

Excel (Pivot Tables, VLOOKUPS)

Strong understanding of accounting principles and (Tax) regulations

Experience working with large healthcare facilities, like Cardinal Health, Medline, GOP, and OEM customers very much needed.

Supporting Medical Device Industries (highly preferred)

Experience with Microsoft Dynamics 365 Business Central.

Excellent writing, communication and interpersonal skills.

Reliable, self-motivated team player capable of proactively managing day-to-day responsibilities.

Additional Details:

This is a Direct-Placement opportunity.

Reports to the Director of Financial Control & IT, with a dotted line to the VP Commercial US.