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Event Planner

Aston Carter

Posted Monday, May 15, 2023

Posting ID: JP-003776989

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Washington D.C., DC
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Aston Carter is hiring an Event Planner to join one of our top financial clients in Washington D.C.

Location: 100% on-site, Washington, D.C.

Duration: 10 week contract


  • Coordinate meetings and events within designated center.
  • Work with internal partners in catering, audio visual and facilities to meet the clients expectations.
  • Meet and greet each client daily, provide personalized high touch customer service * Adhere to standards of operations established for Conference Center*
  • Handle day to day challenges clients present while driving towards a solution * Ensure maximum utilization of space to achieve yearly utilization goals*
  • Maintain a professional, flexible, can-do level of service * Participate in daily operations meeting as well as weekly review*
  • Execute call/meeting, and post conference call/meeting when applicable* Manage space issues, escalate unresolved issues to lead planner, manager*
  • Cover reception desk essential functions; answering telephone calls, returning emails promptly*
  • Master usage of EMS (Event Management System) to detail reservations, review in-coming requests and present proper reports* Strong communicator that is able to manage correspondence between planning team and reservation holders throughout the booking process while providing an outstanding customer service experience*
  • Firm understanding of the business guidelines for allocating space* Prioritize new meeting room reservations from online booking tools*
  • Ensure customers are contacted in a timely manner and are updated regarding the status of their request and offered available options

Additional Skills & Qualifications:

  • Ability to plan events that can range from 10 to 500 people, with various degrees of complexity. Monitor/manage the project including; creation of project plans and budgets (prepare, manage & reconcile).
  • Ability to lead team working on an event and direct many facets at one time.
  • Provide strategic input and recommendations to business group on event development.

Qualified candidates apply online!

Contact Information

Recruiter: Thomas Barresi

Phone: +15182185861


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