Expense Reporting Specialist

Job Title: Expense Reporting Specialist

Job Description

The Expense Reporting Specialist is responsible for ensuring timely and accurate processing, auditing, and compliance of employee expense reports across a large healthcare organization. This role supports shared services operations and requires strong attention to detail, adherence to policy, and the ability to thrive in a high-volume environment.

Responsibilities

• Review, validate, and process employee expense reports in accordance with organizational policies and regulatory requirements.
• Ensure all submissions comply with internal expense policies, IRS guidelines, and healthcare industry standards. Flag and resolve discrepancies promptly.
• Handle large volumes of expense reports efficiently while maintaining accuracy and meeting strict deadlines.
• Provide support to employees and managers regarding expense policies, reimbursement timelines, and system navigation.
• Utilize expense management systems (e.g., Concur, SAP, Oracle) to process and track expense reports. Assist with troubleshooting and system enhancements.
• Generate and distribute expense-related reports for management review. Identify trends and recommend process improvements.
• Work closely with Accounts Payable, Payroll, and Finance teams to ensure seamless integration of expense data into financial systems.

Essential Skills

• 2-3 years of working experience in a high-volume environment.
• Experience with a reimbursement solution (Concur, Workday, etc.).
• Experience validating receipts and ensuring reimbursement compliance.
• AP Processing experience with a minimum of 150 invoices per day.
• Diploma or GED at minimum.
• Proficiency in expense management systems and Microsoft Excel.
• Strong analytical and problem-solving skills.
• Excellent communication and customer service abilities.
• Ability to prioritize and manage multiple tasks under tight deadlines.

Additional Skills & Qualifications

• Large company or shared service experience preferred.
• Experience with Purchase orders required, 3-way match preferred.
• Workday experience preferred.
• Shared services experience is advantageous, especially in the healthcare industry.

Work Environment

The role is based in a professional, corporate office environment where you will have your own cubicle. The Accounts Payable team consists of 50-60 people, including 1 Director, 2 Managers, 5 Supervisors, and the rest are AP Specialists. The dress code is business professional attire from Monday to Thursday and business casual on Friday. Working hours are between 8 AM - 5:30 PM, requiring flexibility for a shift within those hours.