Capital Expenditures Administrator

Actalent is in search of a Capital Expenditures Administrator helps administer the full life cycle of construction projects in various stages for the company's Commercial Real Estate projects.

ACCOUNTABILITIES

1. This position will be the primary contact to coordinate, review and process all contracts, change orders, invoices, and project closeout documents, on behalf of project managers as it relates to capital expenditure administration.
2. Prepares and oversees execution of design and construction agreements and associated approval documents, including review of proposals, contract forms, COI, W9, and coordinating review by the Legal and Risk Management departments.
3. Reviews and processes construction related invoices and change orders, and requests, reviews and verifies close-out documentation on each project prior to release of final retention payment and Tenant Allowance.
4. Incorporates the use of project Management software (YARDI) to efficiently process and review all contract documents, and responsible for maintenance of all project files and electronic records of project related documents.
5. Provides secretarial services and related administrative duties for the Senior Vice President of Development.
6. Responsible for other duties as assigned.

REQUIREMENTS

• Proficiency in use of Microsoft Office Suite (Outlook, Teams, Excel, Word, PowerPoint), and Adobe Acrobat required. Knowledge of YARDI, DocuSign, and BOX is a plus.
• Minimum of an associate degree and 3+ years of experience in an administrative role in real estate, construction, or related fields, or equivalent combination of education and experience.
• Strong verbal and written communication skills, and organizational skills.
• Able to read and interpret a contract.
• Has experience with accounting and is open to learning job cost accounting.
• Maintains a positive work atmosphere by acting and communicating in a manner to facilitate positive relationships with vendors, co-workers and management.