Executive Administrative Assistant - Grimes, Iowa | CareerCircle
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Executive Administrative Assistant

Aston Carter


Posting ID: JP-002662686

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Grimes, Iowa
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Seeking an experienced administrative assistant to support different managers and responsibilities as needed. This position will also be responsible for event planning and coordinating meetings with executive staff.


  • This person will coordinate board meetings on-site including ordering meals, preparing the meeting room, and preparing materials for all events.
  • Serve as point of contact for event vendors, meal caterers, venue staff etc.
  • Will also help with daily administrative and clerical utilizing.
  • Responsible for calendaring and scheduling.
  • Utilize company system to input event information and new member data.
  • Will assist the Safety Director with setting up and tracking attending members for training events.
  • Prepare new membership packets and meeting notes.


Administration, data entry, Microsoft, Administrative support, event planning, event coordination

Additional Skills & Qualifications:

  • 2+ years of Executive Admin, Event Planning, or Admin Assistant Experience
  • High Attention to Detail and Strong Communication Skills

About Aston Carter:

At Aston Carter, we’re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.

Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit AstonCarter.com. Aston Carter is a company within Allegis Group, a global leader in talent solutions.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email astoncarteraccommodation@astoncarter.com for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.

Contact Information

Recruiter: Hannah Ebbing

Phone: (319) 731-1087

Email: hebbing@astoncarter.com

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