Posted Monday, May 15, 2023
Posting ID: JP-003775555
GENERAL SUMMARY OF POSITION: Under the direction of the Vice Provost/Director or designee, the Administrative Coordinator performs complex and varied duties associated with the coordination of departmental administrative functions. MAJOR RESPONSIBILITIES: • Participate in the planning and organization of all office functions, including budgeting, policies, procedures, and procurement • Compile budget information, support department accounting, and assist with all fiscal projects • Monitor the disbursement of funds to determine appropriateness of expenditures and compliance within budget • Coordinate travel • Perform complex and varied executive/administrative functions which require a high degree of independent action • Design and produce graphics using a variety of software applications • Train staff in both basic and enhanced use of software applications • Oversee, train, and monitor clerical staff • Maintain confidentiality and safeguard department records regarding employee job descriptions, performance appraisals, and other sensitive information • Set priorities and procedures for accomplishing tasks, assign and coordinate support staff activities, and manage the workflow of the department • Respond to emergencies, independently prioritize activities in the absence of the department heads, and effectively coordinate other resources when necessary • Act as a liaison and respond to the requests of constituent groups, senior leadership, and employees within the organization • Performs other duties as required.
Administrative support, Data entry, Clinical Research
Top Skills Details:
Administrative support,Data entry,Clinical Research
Additional Skills & Qualifications:
Required Qualifications • Bachelor of Science degree in a related field, or equivalent experience • 1-3 years of experience in executive/administrative coordination, or related experience • Excellent word processing and spreadsheet skills • Strong grammar, spelling, and oral and written communication skills required • Demonstrated the ability to organize and manage a complex office environment with minimal supervision Demonstrated initiative and independent judgment in organizing and completing projects. Preferred qualifications • Advanced proficiency with word processing, spreadsheets/data analysis, presentation, and PDF development, formatting, and editing. • Knowledge of NIH requirements related to documentation formats (e.g., biosketches, grants) • Excellent grammar, spelling, and oral and written communication skills • Excellent interpersonal skills, including the ability to use tact and discretion in interactions with stakeholders at all levels internal and external to the institution. Additional Data • Primary point of contact for Director's office and will be available onsite as required for efficient office function, receiving guests, etc. • This will be a hybrid work model with the understanding that the Administrative Coordinator will be available and onsite as required to appropriately support the Director. • Act as a liaison and respond to the requests of constituent groups, senior leadership, and employees within the organization. Maintain updated CVs, biosketches, tables, and other administrative documents necessary for grant submissions.