Part-time Accounts Payable Specialist

Job Description

Identify and process foreign and domestic invoices. Prepare and post prepayments to subscription agents; track transactions for vendor prepayment accounts. Post and reconcile foreign currency conversions, vendor discounts, foreign wire bank fees, vendor refunds/credits, special shipping charges. Create vendors records for the Libraries’ Alma and SAP financial systems. Create electronic export files for domestic payments and transfer to University's Accounts Payable Department. Initiate SAP online payment requests; complete SAP cost transfers. Reconcile vendor statements. Track and reconcile procurement card purchases. Track revenues and expenses for all libraries’ electronic resources. Verify account information and accuracy of items charged to budgets. Respond to inquiries from internal and external sources, including the University Office of the Controller, regarding expense activities and resolve discrepancies. Maintain budget hierarchies, create budget reports, track materials budget expenditures, assist with fiscal year close. Use various software applications, such as spreadsheets and relational databases, to assemble, manipulate, and/or format data and/or reports. Assist with reconciliation of Alma and University SAP financial systems; run scripts that compare transactions and fund balances in both systems. Work closely with other units of the Technical Services Department to maintain quality control and efficient workflow.

Hard Skills

• Foreign and domestic invoice processing
• Prepayments to subscription agents
• Foreign currency conversions
• Vendor discounts
• SAP financial systems
• Reconciliation of vendor statements
• Procurement card purchases tracking
• Budget report creation
• Software applications (spreadsheets and relational databases)
• Reconciliation of financial systems

Soft Skills

• Attention to detail
• Problem-solving
• Effective communication
• Collaboration

Job Type

This is a contract position with a duration of 3 Month(s).

Work Site

This is a fully remote position.

Work Environment

100% remote