Administrative Assistant

Description:

• Prepare and process contract documents including obtaining internal legal review and certificates of insurance.
• Assist in preparing contract specifications for projects.
• Perform administrative support tasks, such as preparing mailings, process and prepare memos, correspondence, marketing materials, or other documents.
• Operate telephone switchboard to answer, screen, or forward calls, providing information or taking messages as necessary
• Greet persons entering establishment, determine nature and purpose of visit, and direct or escort them as required.
• Provide information about Client, such as location of departments or offices, employees within the organization, or services provided.
• Collect, sort, distribute, or prepare mail, messages, or courier deliveries.
• Perform all work in a safe and responsible manner, in accordance with the Health and Safety Plan.
• Possess aptitude to act as a positive representative of Client and its core values.
• Perform other duties as assigned.

• Experience with computerized phone system preferred.
• Highly proficient with modern computer systems and software applications: Microsoft Office Suite, Outlook, use and navigation of tool bars and searches.
• Experience with Microsoft Publisher, InDesign or other graphic design software applications is a plus.
• Must have exemplary organizational, customer service and communication skills.
• Have a high level of dependability and an unwavering professional demeanor.
• Ability to handle stressful situations in a high-volume, fast-paced environment.
• Be a highly motivated team player willing to take on new tasks!

Skills:

office, clerical, scheduling, microsoft office, administration, filing, front desk, scanning, administrative assistance, administrative support, data entry, administrative skills, customer service

Additional Skills & Qualifications:

MUST HAVES:

2 years of experience in office work, receptionist, or other relevant experience

High School Diploma

MS Office

NICE TO HAVES:

Experience with Adobe

Customer Service Experience

Marketing and/or Accounting Experience

Experience with Adobe and Zoom Video Calls

Soft Skills:

People Person

Organizational

Motivational

Customer Service

Professional

Experience Level:

Intermediate Level