Accounting Specialist

Description:

• Vendor Invoices: receive and sort, accurately code by property, department, and general ledger account as directed by budgets, review for correct sales tax, obtain manager approvals, accurate entry of invoice details into MRI accounting software. Research prior balances and/or account statements received to ensure payments were made.
• Weekly Check Runs: select invoices to be processed based on parameters, print checks, obtain approvals and signatures as needed, send positive pay files to bank, match invoices with check copies, mail checks, and file check copies and invoice.
• Purchase-Card: make online vendor payments, monitor recurring automatic payments, collect receipts from roving service technicians and managers, code by property, department, and general ledger account as directed by budgets into Wells Fargo system, obtain approvals. Create journal entry of the monthly PCard expenses and upload into MRI.
• Awareness of expense timing to ensure appropriate general ledger expense period and timely payments being made.
• Monthly Invoicing/Billing: Management fees per rent roll, Labor with matching work orders, Reimbursables per client ledger of invoices paid on their behalf for the month, special billing requests provided by facility managers. Electronic and manual filing of all invoices and backup.
• Receivables: receive client payments via mailed check or ACH, bank deposits, apply payments accurately in MRI accounting software, assist property accountant with monthly collections and reconciliations.
• Sales Tax: understand sales taxability and obtain refunds from vendors when overcharged or charged on tax-exempt entities.
• Bank Reconciliations: obtain bank statements and reconcile to the general ledger each month for approximately 10 accounts.
• Support facility and property managers with special requests, reporting and budgeting.

Skills:

• Accounts payable
• Accounting
• Accounts receivable
• Reconciliation
• Sales tax

Additional Skills & Qualifications:

Bachelors degree and 1+ years of experience OR no degree and 5+ years of experience