Close Icon
CareerCircle Logo


Job Search & More

Search for and find Executive Assistant jobs and Aston Carter jobs at
Aston Carter jobs, learn more at

Executive Assistant

Aston Carter

Posted Monday, July 10, 2023

Posting ID: JP-003893310

×Not Interested
Save Job
Saint Paul, MN
Facebook iconTwitter iconLinkedin icon


• Proactively manage calendars and schedule meetings for two executives

• Exercise discretion in organizing and maintaining the electronic calendar including managing telephone calls and visitors; arranging and coordinating appointments, meetings, and functions; and preparing and providing appropriate documentation to assist with meetings

• Provide support with calendar and email management, coordination of conference calls and WebEx Microsoft Teams meetings

• Coordinate domestic and international travel arrangements including logistics, agendas, developing complete and comprehensive itineraries, booking flights and accommodation and arranging meetings and visits

• Provide administrative services for executive leadership team meetings and other meetings, including distributing relevant materials and agendas, and preparing and distributing accurate minutes to a high quality standard in a timely manner; manage logistics

• Produce high quality reports, presentations and other documents in Microsoft Word, PowerPoint and Excel

• Prepare drafts of correspondence, agendas, presentations and other documents in response to verbal and/or written instructions, to a high degree of accuracy and presentation

• Manage projects as requested

• Prepare expense reports for the executives

• Make independent decisions regarding planning, organizing, and scheduling priorities for self, executives and direct reports (within guidelines)

• Act as liaison for internal customers and key contact for executive contacts and customers

• Utilize the company e-billing system for processing outside counsel invoices

• Assist outside counsel with billing and invoice status

• Distribute various legal notices to appropriate Law Department staff

Additional Skills & Qualifications:

• Bachelor’s Degree

• Five years + of executive assistant experience

• 3 years of corporate experience in companies with more than 10,000 employees

Contact Information

Recruiter: Madison Boe

Phone: +17633262852


The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
Tag icon for On-SiteOn-Site
administrative support
calendar management
event coordination
executive administrative support
executive administrative
executive assistance
executive support
microsoft office
travel management
travel coordination
administrative assistance