Executive Assistant

Description:

• Proactively manage calendars and schedule meetings for two executives

• Exercise discretion in organizing and maintaining the electronic calendar including managing telephone calls and visitors; arranging and coordinating appointments, meetings, and functions; and preparing and providing appropriate documentation to assist with meetings

• Provide support with calendar and email management, coordination of conference calls and WebEx Microsoft Teams meetings

• Coordinate domestic and international travel arrangements including logistics, agendas, developing complete and comprehensive itineraries, booking flights and accommodation and arranging meetings and visits

• Provide administrative services for executive leadership team meetings and other meetings, including distributing relevant materials and agendas, and preparing and distributing accurate minutes to a high quality standard in a timely manner; manage logistics

• Produce high quality reports, presentations and other documents in Microsoft Word, PowerPoint and Excel

• Prepare drafts of correspondence, agendas, presentations and other documents in response to verbal and/or written instructions, to a high degree of accuracy and presentation

• Manage projects as requested

• Prepare expense reports for the executives

• Make independent decisions regarding planning, organizing, and scheduling priorities for self, executives and direct reports (within guidelines)

• Act as liaison for internal customers and key contact for executive contacts and customers

• Utilize the company e-billing system for processing outside counsel invoices

• Assist outside counsel with billing and invoice status

• Distribute various legal notices to appropriate Law Department staff

Additional Skills & Qualifications:

• Bachelor’s Degree

• Five years + of executive assistant experience

• 3 years of corporate experience in companies with more than 10,000 employees