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ADM Administrative Assistant III



Posting ID: JP-002179020

Full Time
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Administrative Assistant

Duration: 1-year

Expected Start Date: 7/1/2021

Location: Maplewood, MN.

Job Summary:

Supports operations by handling a wide variety of administrative duties for the Global Brand Leader and Program Manager, as delegated. Applies highly developed administrative and coordination skills to complete activities. Acts independently on standard procedures and handles non-routine situations through interpretation of office guidelines and administrative practices. Proposes and implements solutions to administrative concerns. Seeks supervision as needed for direction and approvals.

Position Duties:

1. Provides advanced Administrative Assistance to the Global Brand Leader; while establishing priorities and responding to support needs of the team - 30%

2. As directed by the Global Brand Program Manager, perform administrative tasks such as requesting and tracking POs, and resolving any discrepancies, while working closely with Finance; assisting in monthly reconcilliation - 25%

3. Daily calendar management with high degree of detail - 15%

4. Coordinate internal and external meetings; while assisting in the preparation of presentations and agendas - 10%

5. Manage expense reporting for Global Brand Leader and department expenditures - 10%

6. Coordinate international and domestic travel planning; including VISA management- 5%

7. Assist in special projects, other duties and responsibilities, as needed - 5%


* Bachelors degree or higher from an accredited university

* Minimum of five (5) years of combined experience in an administrative assistant function, secretarial and/or clerical role in a private, public, government or military environment

* Advanced Proficiency in MS Office to include Outlook, Word, Excel, and PowerPoint

* Experience using email, calendar, and databases (experience with SAP a bonus)

* Highly developed written and verbal communication skills

* Demonstrate ability to complete assignments under pressure and short timelines

* Ability to work flexible work hours depending on current priorities

* Ability to navigate fast-paced, ambiguous environments

* Ability to handle confidential information

Soft Skills:

* Strong interpersonal skills with the ability to interact professionally with all levels of the organization

* Excellent organizational skills with strong attention to detail

* Must demonstrate strong initiative and ability to anticipate and problem solve independently

Core Hours: 9:00am-5:00pm

Contact Information

Recruiter: John Coons

Phone: +16513771267


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