Posted Monday, May 15, 2023
Posting ID: JP-003778106
Client is a leader in office space planning, design and installation. They are currently looking to make an addition to their Project Management team. Right now this is a team of 10 that supports sales, installation, warehouse, vendors and clients. The right candidate would be supporting projects that would have more than 5 workspaces and spend more than $25,000.
The right candidate will be responsible for planning and coordinating orders and projects for the top grossing sales rep. This will be from inception of project to final close-out and invoicing, to ensure that the objectives of the project. Assists sales in meeting project margin goals and focuses planning on providing the installation team with the information needed to perform their best in the field.
Constant communication with customers and internal team throughout entire project, via email, fax and phone.
Order processing, status updates, documentation and installation scheduling.
Reviews project scope and manages as changes occur.
Develops a schedule and logistics plan based on overall project parameters, project schedule and scope, and customer’s goals.
Provides technical consultation to customer and customer’s team on electrical/data, product application, receiving and installation logistics.
Coordinates installation with all third party firms (contractor, cabling vendor, electrician, plumbers, movers, etc.).
Maintains accurate and detailed record keeping/project documentation, including records placed in CORE and central network drive.
Prepares labor quote using the scope, specification and drawings provided by design.
Assigns PO breaks and prepares proposals for ordering.
Submits purchase orders to vendors for order processing.
Reviews acknowledgement information inputted into CORE by the centralized Acknowledgement Specialist for flagged discrepancies; Reviews ship dates for adherence to original requirements.
Communicates any necessary changes to the manufacturer’s customer service representative by email and makes necessary changes to company purchase orders in CORE.
Creates, proposes to client and processes change order documents to reflect associated cost changes to project.
Creates work orders, requests install drawings and distributes work order to scheduling in a timely manner to be scheduled.
Produces reports for status meetings and provides other project reports to project team.
Confirms project completion and sends invoice to client.
Project, Project management, Construction, Project coordination, Construction management, Supply chain, Microsoft office, Purchase order, Document control, Customer service, Change order, Administrative support, Microsoft excel, Data entry
Additional Skills & Qualifications:
Ideal candidate will have 3 years of recent work experience in a project management role, client interaction, proposals, construction meetings
Must have work experience with PO's communicating with Vendors constantly through project/process.
Preferred experience with construction, building products, blueprints, facilities management.