Accounting Specialist

Description

This role is responsible for processing payroll accurately and efficiently, managing accounts receivable functions, and ensuring compliance with relevant regulations and company policies.

Skills

Payroll, Accounts receivable, Accounting, erp, microsoft excel, quickbooks

Top Skills Details

Payroll,Accounts receivable,Accounting

Additional Skills & Qualifications

Qualifications:

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.

• 3+ years of experience in payroll processing and accounts receivable management.

• Strong understanding of payroll and accounts receivable principles, laws, and regulations.

• Proficiency in accounting software, particularly QuickBooks, Business Central, & PAYCHEX HRIS.

• Excellent attention to detail and strong analytical skills.

• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

• Strong communication and interpersonal skills, with the ability to work collaboratively across departments.

Performance Expectations

Payroll Management:

• Accurately process bi-weekly payroll for all employees, including calculating wages, overtime, deductions, and benefits.

• Maintain payroll records and ensure all employee information is up to date.

• Respond to payroll-related inquiries from employees and management.

• Ensure compliance with federal, state, and local payroll laws and regulations.

• Prepare and distribute payroll reports as required by management and regulatory bodies.

Accounts Receivable:

• Manage the full accounts receivable process, including invoicing, payment processing, and account reconciliation.

• Monitor customer accounts to identify overdue payments and take appropriate actions to ensure timely collection.

• Collaborate with the sales and customer service teams to resolve billing discrepancies.

• Maintain accurate and organized records of all accounts receivable transactions.

• Prepare and present accounts receivable aging reports to the Controller and management team.

Financial Reporting and Compliance:

• Assist in month-end and year-end closing processes, ensuring accuracy and completeness of financial data.

• Support internal and external audits by providing necessary documentation and explanations.

• Ensure compliance with company policies and GAAP standards.

Process Improvement:

• Identify opportunities for process improvements in payroll and accounts receivable functions.

• Implement best practices to enhance efficiency and accuracy in financial operations.

Work Environment

This person will be taking on more transactional/repetitive tasks to lighten the workload of the Senior Accountant and Controller. 40% of time will be spent on receivables (setting up new accounts, updating account balances, etc.), 40% will be spent handling payroll (processing timecards, enrolling new hires into benefits, etc.), and the remaining 20% will be dedicated to supporting other projects (ad-hock work).

92% of the staff is comprised of hourly plant employees. The remaining 8% are office personnel, half salary/half hourly. This role will process 30-50 invoices per day, with 60% going to the same customer. These are not very complex invoices.

Experience Level

Intermediate Level