Accounts Payable Administrator

Description:

• Assist with Month End & Accruals

Check bank accounts for deposits and record in QB

o Transfer wire account funds into checking account

• Manager records the physical checks and they run the deposit through Pinacle

• Print and record Accounts Payable invoices in QB

o Scan important vendor invoices to server for reference and easy look up

• Match Accounts Payable payment stubs to invoices to ensure accuracy, and mail checks, sometimes print the checks

• Invoice customers per engineering requests

• Create JCA’s and record on Quarterly log

• Record Construction invoices on JCA and record on Quarterly log

• Weekly download current credit card charges to maintain an ongoing spreadsheet of charges assigning costs to shop or corresponding jobs, record costs on JCA’s

• Scan all credit card receipts and expense reports for our records and review

• Record monthly credit card statements by transaction in QB for and Construction

• Increase credit card limits when necessary

• Make additional credit card payments when necessary

• Process shop employee hours and record on weekly pay sheet

• Maintain and update sales tax exempt forms

• Initiate or approve wire payments

• Occasionally reconcile bank account statement with QB