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Accounts Payable Administrator

Aston Carter

Posted Monday, July 3, 2023

Posting ID: JP-003881126

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New Castle, PA
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• Assist with Month End & Accruals

Check bank accounts for deposits and record in QB

o Transfer wire account funds into checking account

• Manager records the physical checks and they run the deposit through Pinacle

• Print and record Accounts Payable invoices in QB

o Scan important vendor invoices to server for reference and easy look up

• Match Accounts Payable payment stubs to invoices to ensure accuracy, and mail checks, sometimes print the checks

• Invoice customers per engineering requests

• Create JCA’s and record on Quarterly log

• Record Construction invoices on JCA and record on Quarterly log

• Weekly download current credit card charges to maintain an ongoing spreadsheet of charges assigning costs to shop or corresponding jobs, record costs on JCA’s

• Scan all credit card receipts and expense reports for our records and review

• Record monthly credit card statements by transaction in QB for and Construction

• Increase credit card limits when necessary

• Make additional credit card payments when necessary

• Process shop employee hours and record on weekly pay sheet

• Maintain and update sales tax exempt forms

• Initiate or approve wire payments

• Occasionally reconcile bank account statement with QB

Contact Information

Recruiter: Emily Kirik

Phone: +14126207183


The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
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accounts payable
invoice processing