Accounts Payable Specialist

Job Description

The Accounts Payable Specialist is directly responsible for the overall administration, coordination, and accuracy of the Accounts Payable function for the company.

Essential Functions & Responsibilities:

• Process accounts payable invoices – verify accuracy, match with purchase order & receipt.

• Process weekly A/P check runs and coordinate payments via ACH or wire transfer.

• Research any vendor discrepancies and respond to vendor inquiries.

• Assign proper G/L accounts to invoices and expense reports with due dates.

• Obtain proper approval and post invoices into A/P system.

• Maintain all A/P files, including attaching required documentation to invoices.

• Complete credit/reference information for new suppliers.

• Maintain A/P payment terms in system.

• Coordinate the month-end closing process for A/P.

• Update/standardize documentation for all A/P processes.

• Perform other accounting duties as requested. Assist in special projects as needed.

• Performs other duties as assigned.

Hard Skills

• Accounts Payable
• Invoice Processing
• ACH and Wire Transfer Payments
• Vendor Discrepancy Resolution
• G/L Account Assignment
• A/P System Management
• Month-End Closing
• Documentation Standardization

Soft Skills

• Attention to Detail
• Problem-Solving
• Organizational Skills
• Time Management
• Communication Skills

Work Site

This is a fully on-site position in Woonsocket, Rhode Island.

Work Environment

They will have their own desk and space. They will be the sole AP person and will handle approximately 100 invoices per week. This role reports directly to the Accounting Manager.