Invoicing Clerk

Description:

Position Summary: This position is responsible for performing a variety of general accounting duties according to established policies and procedures. Primary responsibilities in invoicing/billing include processing credit and debit memos for any approved adjustment such as shortage, price discrepancy, prompt pay discount, promotion, damaged item credit, duplicate invoice, uncollectable write-off, etc. In addition, the clerk will print daily/ weekly/ monthly invoices and statements for mail, fax and email distribution. Experience working with accounts receivables and collections in a retail and/or wholesale environment helpful. Role Responsibilities: • Update customer files with issued invoices. • Process credit and debt memos for any approved adjustment such as shortage, price discrepancy, prompt pay discount, promotion, damaged item credit, duplicate invoice, uncollectable write-off, etc. • Ensure over credit does not occur by checking supporting documents and backup. • Provide updates to Master Data with the customer updated contact information. • Process adjustment forms. • Process debit/credit memos to invoice or re-invoice customers for any approved adjustments needed to correct the original invoice. • Prepare and track customer rebates for processing. • Transmit any special billing files to customers. • Print daily/weekly/monthly invoices and statements for mail, fax, and email distribution. • Responsible for the upkeep of the A/R text note tracking function. • Back up and cross-train with team members. • Must be able to multi-task in a busy office setting. • Perform other duties or special projects as requested by management.

Skills:

Billing, Invoicing, Accounts receivable, 10 key, AS400

Top Skills Details:

Billing,Invoicing,Accounts receivable,10 key

Additional Skills & Qualifications:

• Strong follow-up and follow-through capabilities with superior organization and attention to detail • Ability to perform at a high level in a fast-paced environment. • Excellent communication skills (verbal, written) with all contacts during the course of the workday.

Experience Level:

Entry Level