Job Title: Accounts Receivable Specialist

Job Description

We are seeking a detail-oriented Accounts Receivable Specialist to manage invoicing and related accounting functions within our Finance department. This role requires daily invoicing of all orders shipped using shipment reports received via email or EDI transmissions, conducting price reviews, and utilizing customer portals. The specialist will serve as a resource to plant personnel for order release and auto invoicing, ensuring timely resolution of invoicing issues in collaboration with Customer Service.

Responsibilities

• Invoice all orders shipped daily using shipment reports and perform price reviews in OPGO or customer portals.
• Serve as a resource to plant personnel for their release of orders for auto invoicing.
• Review daily reports for orders shipped but not invoiced and communicate with Customer Service to resolve issues.
• Use the IBM system to obtain Accounts Receivable and shipment information for invoicing, credit entry, or deduction research.
• Prepare Cancel/Rebill Requests, Full Cancel Requests, and Miscellaneous Invoice Requests, ensuring all requests have appropriate back-up and approvals.
• Index and file shipping documents using SimpleIndex and other document management applications for audit and research purposes.
• Enter approved credit and debit requests into the IBM system related to deductions.
• Organize supporting documentation and prepare PDF packets to support customer deductions added to accounts.
• Ensure all invoices and credit/debit requests are processed at month-end for proper accounting controls.
• Perform other duties as requested by management.

Essential Skills

• Proficiency in accounting and accounts receivable processes.
• Experience in billing research and customer service.
• Strong Microsoft Office skills, particularly Excel 2003.
• Ability to coordinate and perform invoicing and related accounting functions.
• Timely processing of adjustments to clear customer invoices and deductions.

Additional Skills & Qualifications

• Accuracy and speed in data entry.
• Advanced PC skills in Microsoft Office Suite (Word, Excel, Outlook).
• Quick learning ability for new system applications.
• Preferred experience working with databases and exporting to Excel.
• Ability to create PDFs with Adobe and work in a paperless environment.

Work Environment

This position is onsite, operating Monday through Friday from 8:00 AM to 5:00 PM. The role requires working with various technologies, including accounting software and document management applications, within a structured office setting.