Job Title: Executive Administrative Assistant

Job Description

This role involves providing comprehensive administrative support to executive teams, medical and physician staff, and department directors. The Executive Administrative Assistant will coordinate schedules, facilitate meetings, and participate in planning recruitment and other events. This position requires familiarity with internal systems and the ability to handle various administrative tasks efficiently.

Responsibilities

• Support medical and physician staff through coordination of schedules and meetings.
• Participate in planning and facilitating recruitment events.
• Plan and schedule other events as needed.
• Work directly with executive teams and covenant leadership.
• Perform accounts payable duties.
• Handle invoicing and contract oversight, support, and validation.
• Create and work through Key Performance Indicators within departments.
• Work in Excel and manage data in support of executives and the director of quality.

Essential Skills

• Experience with Microsoft Office and Outlook.
• Proficiency in Kronos or similar systems for timekeeping, scheduling, payroll, and other HR functions.
• Ability to learn and utilize internal systems and software related to administrative and assistant duties.

Skills & Qualifications

• Experience in administrative support.
• Experience supporting C-Suite and VP level personnel.
• Skills in executive support and executive administrative support.
• Capability to work directly on IT requests and capital expenditure needs.

Work Environment

The work environment is within a hospital setting. The role involves working with various internal systems and software, coordinating with multiple departments, and managing data and schedules effectively.