Office Coordinator and Hospitality Services

Field Representative II, Guest Relations

POSITION PROFILE

This position will work closely with office administration to ensure we present a positive face to the external world. This position includes, but is not limited to, greeting outside callers/clients, managing conference room scheduling, preparing for key client visits (signage, work space prep, etc), and handling client travel arrangements where necessary. This individual would also be charged with assisting with any group company activities - - parties, group functions, department meetings, etc.

Job Duties and Responsibilities

• Coordinate catering for agency meetings with support staff and caterers
• Maintain and update Support Staff database
• Assist with audio visual equipment for agency and client meetings
• Back up support for Team Assistants
• Where/when appropriate, the individual will also be asked to help with other departmental/non-client business activities.
• Perform other duties as assigned

Qualifications (Education, Experience and Certifications)

Typically Requires:

• Requires high school diploma or equivalent
• Requires 1-3 years of experience in the field or in a related area.

KNOWLEDGE, Skills And Abilities

• Outstanding organization and coordination skills
• Demonstrated customer service skills
• Good PC skills
• Good problem solving skills
• Ability to use audio visual equipment

Working Conditions, MENTAL aND PHYSICAL DEMANDS

• Typically, an office environment with adequate lighting and ventilation, and a normal range of
• temperature and noise level
• Work assignments are diversified. Interpret, comprehend and apply complex material, data and instruction prepare, provide and convey diversified information
• Minimal physical effort required. Work is mostly sedentary but does require walking, standing, bending, reaching, lifting or carrying objects that typically with less than 10 lbs. (e.g., papers, books, files and small parts, etc.).
• Moderate dexterity regular application of basic skills (calculator, keyboard, hand tools, eye/hand coordination.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with a job.