Job Title: Administrative Assistant

Job Description

Our client, an engineering consulting firm, is seeking an Administrative Assistant for their materials department. Location: Nashville, TN Hours: Monday - Friday, 8am to 5pm Essential Roles and Responsibilities: - Serve as administrative support for the materials department - Prepare invoices and bill clients - Maintain equipment records to ensure equipment stays calibrated and assist in logistics for equipment to be recalibrated - Maintain all records for field equipment stored in-house ensuring accuracy - Maintain reports for technician field equipment - Ensure all equipment needed by technicians is in stock and in-house - Coordinate with technicians and other employees to set up projects and assist with proposals - Handle calendaring, travel arrangements, and coordination of day-to-day activities - Compose, prepare, edit, and proofread letters, reports, and other correspondence - Answer telephones, screen calls, and forward messages - Keep organized records, filing, and data entry - Maintain quality standards on all projects

Hard Skills

• High school diploma or equivalent
• Experience with invoicing
• Minimum 4 years’ relevant administrative experience (construction or related field preferred)
• Knowledgeable in MS Word/Excel
• Valid driver’s license with acceptable violation history

Soft Skills

• Strong communication skills

Job Type

This is a Contract-to-Hire position with a duration of 6 Month(s).

Work Site

This is a fully on-site position in Nashville, Tennessee.

Work Environment

100% on-site office environment M-F 8am to 5pm