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Administrative Assistant

Aston Carter

Posted Wednesday, July 12, 2023

Posting ID: JP-003899539

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Blacksburg, VA
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-Use Elevate daily, where invoices come in and do the coding set up in a queue base. Will need to clear the queue daily

- Ensures that all vendor invoices are paid when due according to department guidelines and contain appropriate approvals.

- Prepares and mails checks for payment.

-Responsible for scanning any paperwork that comes in.

-30-40 invoices check request a day

- Reviews invoices and check requests for proper coding to the correct general ledger account and ensures invoices are paid from the proper entity.

- Ensures all vendors are set up with adequate information regarding 1099 requirements; collects W-9's from all vendors.

- Assists with preparation and review of all 1099's annually.

- Reviews invoices received each month after A/P cut-off for materiality; submits to supervisor as necessary for accrual.

- Audits, codes and pays expense reports in a timely basis according to department guidelines.

- Maintains required reports, records and files.

- Records voided checks on a timely basis according to department guidelines.

- Works directly with vendors to resolve issues and ensure prompt and accurate payments.


Administrative skills, Administrative support, Data entry, Microsoft office, Clerical, Excel, Filing, Vendor support, Vendor invoices, Accounts payable, Health Care Industry

Additional Qualifications:

-1+ year of AP experience

Contact Information

Recruiter: Kaitland Clawson

Phone: +13012504355


The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
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accounts payable
administrative support
data entry
excel data entry
healthcare industry
microsoft office
vendor invoices
vendor support
administrative skills