Administrative Assistant

Description:

-Use Elevate daily, where invoices come in and do the coding set up in a queue base. Will need to clear the queue daily

- Ensures that all vendor invoices are paid when due according to department guidelines and contain appropriate approvals.

- Prepares and mails checks for payment.

-Responsible for scanning any paperwork that comes in.

-30-40 invoices check request a day

- Reviews invoices and check requests for proper coding to the correct general ledger account and ensures invoices are paid from the proper entity.

- Ensures all vendors are set up with adequate information regarding 1099 requirements; collects W-9's from all vendors.

- Assists with preparation and review of all 1099's annually.

- Reviews invoices received each month after A/P cut-off for materiality; submits to supervisor as necessary for accrual.

- Audits, codes and pays expense reports in a timely basis according to department guidelines.

- Maintains required reports, records and files.

- Records voided checks on a timely basis according to department guidelines.

- Works directly with vendors to resolve issues and ensure prompt and accurate payments.

Skills:

Administrative skills, Administrative support, Data entry, Microsoft office, Clerical, Excel, Filing, Vendor support, Vendor invoices, Accounts payable, Health Care Industry

Additional Qualifications:

-1+ year of AP experience