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Project Coordinator

Actalent

10/28/2021

Posting ID: JP-002423285

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Dulles, Virginia
Full Time
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Skills & Qualifications:

  • 2 to 5 years' experience as a construction Porject coordinator
  • Must have experience with Bluebeam scheduling software or Adobe
  • Construction Background and experience working with construction

Description:

Looking for experienced construction project coordinators

Answering phones promptly in a professional manner and assisting Service Dispatchers in handling their telephone overflow. This includes coordinating with the Dispatchers when leaving the area to ensure that the phones are covered at all times.

Supporting the Dispatcher and Assistant Dispatchers as needed with customer service calls, calls from the field, and calls regarding deliveries. Also assisting with billings and tracking and filing of service calls.

Typing as needed. Most typing will be for the Service Dispatcher and Assistant Dispatchers. Typing will include letters, quotes/scopes, memos, manpower and tool lists, material database, panel schedules, service agreements, etc.

Follow-up paperwork needed to Temporary Purchase Order revisions, including matching the vendors’ packing slips and invoices with the appropriate Temporary Purchase Order, and contacting vendors to expedite their paperwork

Recreating forms and documents electronically as needed.

Creating forms/test reports electronically (Microsoft Excel spreadsheets, Microsoft Project schedules, Microsoft PowerPoint presentations, Microsoft Word, Bluebeam documents, etc.)

Assisting department personnel in expediting paperwork.

Data Management

Archiving data

Scanning of documents and photos, downloading electronic files in various formats both from email and electronic equipment (digital camera, infrared camera, etc.)

Printing architectural/electrical drawings to local plotter

Pulling work order numbers as needed.

Assist with coordination of all service work including Service Calls, Time and Material, testing schedules, and quoted work on daily basis

Create invoices for completed work and bill customers accordingly for all service centers

Perform collection efforts for unpaid invoices for all service centers

Managing multiple projects and deadlines with ability to prioritize and complete tasks.

Attend monthly department meetings.

Attend monthly financial meetings.

Assist as a backup to the SPS Dept. admin as needed

COMPUTER SKILLS:

Working knowledge and use of Microsoft Office Power Point, Word, and Excel applications.

Basic use capabilities of ACCUBID and/or related Estimating software systems (preferred but not required)

Working knowledge of Viewpoint or similar accounting software or related accounting system (preferred but not required)

ADDITIONAL QUALIFICATIONS:

Experience organizing, scheduling, and managing diverse projects.

Excellent verbal and written communications skills.

Aligns assignments to achieve customer and company objectives

Must demonstrate commitment to company values.

Must demonstrate ability to analyze and solve problems.

Must be a team player

About Actalent:

Actalent connects passion with purpose. Our scalable talent solutions and services capabilities drive value and results and provide the expertise to help our customers achieve more. Every day, our experts around the globe are making an impact. We’re supporting critical initiatives in engineering and sciences that advance how companies serve the world. Actalent promotes consultant care and engagement through experiences that enable continuous development. Our people are the difference. Actalent is an operating company of Allegis Group, the global leader in talent solutions.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

Contact Information

Recruiter: Jean Chambers

Phone: (410) 579-3072

Email: jchambers@careercircle.com

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