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Sr. Admin Assistant [Bothell, WA]

Aston Carter

Posted Monday, July 17, 2023

Posting ID: JP-003910353

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Bothell, WA
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A leading biopharmaceutical company is seeking a senior admin for a 4-month hybrid role. As an Administrative team, we are a group of individuals that love what we do and enjoy the people we work with. We know that the relationships we build are genuine and positively contribute to our work environment. We are intentional in cultivating a culture that is inclusive, and collaborative, and celebrates our individual initiatives.

To be successful in this role you will need to be flexible, self-motivated, detail-oriented, provide exceptional support, and be able to manage confidential information for the support of a Vice President and two Executive Directors and their divisions. You will need to be a positive and professional role model in the organization and possess strong decision-making skills, be forward-thinking, collaborative, and have a reputation for problem-solving and troubleshooting in an evolving business environment.

Principal Responsibilities:

• Primary support for the Vice President of Market Access & Evidence Strategy and secondary support for the Executive Director, Global Market Access and the Executive Director, Global HEOR and their teams. You will be responsible for creating and maintaining the rhythm of the business through proactive planning and execution of administrative support to ensure a seamless experience for leadership and all employees within the division. This will include your personal participation in strategic and sometimes operational meetings

• Manage and maintain VP's complex calendar on a daily, monthly, quarterly, and annual basis to ensure accurate scheduling and prioritization

• Manage and maintain ED's complex calendar on an as needed basis to ensure accurate scheduling and prioritization

• Organize complex domestic and international travel, which requires assembling travel packets and arranging all travel logistics

• Manage multiple department budgets and expenses in compliance with company policy; review and approve invoices and account reconciliation. Also includes timely preparation of expense reports

• Adhere to and execute administrative procedures for the team to stay within corporate policy

• Responsible for flawless planning and execution of onsite and offsite meetings, events, and conferences

• Assist employees with conference registration and help maintain professional memberships, contact databases, and group rosters for subscriptions

• Ensure a positive employee experience through the successful onboarding of new hires by making sure all necessary documents and office equipment are in place

• Backup support for other admins within the team

• Collaborate with other administrative staff to support department and/or company-wide events and various other initiatives as needed

• Assist with other projects and work as needed and assigned


Administrative support, travel management, calendar management, Administration, scheduling coordinating, Customer service, communication and people skills

Top Skills Details:

Administrative support, travel management, calendar management

Additional Skills & Qualifications:


• 5-7 plus years in an administrative role supporting senior management in a fast-paced, technology-driven environment

• [Highly Preferred] Other job titles than admin as it shows that the candidate is versatile (the HM who is the current EA used to be a PM)

• Very strong calendaring and scheduling experience (supporting multiple people on the calendar, booking catering, meeting space, conference rooms...etc.)

• Someone who can handle different types of personalities as the 3x direct reports will have very unique individual personalities

• Someone who is not job hoppy (or contract-heavy) and shows longevity per company

• Must be comfortable supporting and managing multiple time zones (some support will be in the E.U.)

• Highly proficient in MS Office products (Outlook, Word, Excel, and PowerPoint)


• Associates degree (or equivalent work experience) with 5+ years of experience required

• Bachelor’s degree preferred

Experience Level:

Expert Level

Location: Bothell, WA Hybrid

Duration: 4 months

Pay: 32-35 an hour

We reserve the right to pay above or below the posted wage based on factors unrelated to sex, race, or any other protected classification.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plans, or program terms. This temporary role may be eligible for the following: 

• Medical, dental & vision 

• 401(k)/Roth

• Insurance (Basic/Supplemental Life & AD&D) 

• Short and long-term disability 

• Health & Dependent Care Spending Accounts (HSA & DCFSA) 

• Transportation benefits 

• Employee Assistance Program 

• Time Off/Leave (PTO, Vacation or Sick Leave)  

Compensation is tied to the Colorado and Washington markets for jobs performed in Colorado and Washington. Other locations may be subject to variances based on location-related factors.  

Contact Information


The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
Tag icon for HybridHybrid
administrative support
calendar management
customer service
scheduling coordinating
travel management