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Executive Assistant II

Aston Carter

10/28/2021

Posting ID: JP-002423294

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Seattle, Washington
Full Time
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Candidates can be based out of Seattle, WA or Palo Alto, CA areas! Remote until January 2022.

Description:

Are you an Executive Assistant (EA) ready to take on a new challenge? Our organization is seeking that exceptionally bright, multi-tasking, and self-motivated Executive Assistant who will provide full administrative support to 2 directors. Maximum impact, maximum performance, and maximum fun are all part of the job description. As a support partner for the group, this role encompasses everything from managing complex calendars and travel, to maximizing time efficiency and working closely with other EAs within the org and throughout the company. The position will manage critical meetings in a fast-paced environment and continuously seek new opportunities to make the directors and their teams more efficient.

Our ideal EA candidate is organized, innovative, knowledgeable, and forward-thinking when it comes to ensuring smooth operations. The position requires the capacity to work successfully in a team environment as well as attention to detail, efficient organizational skills, and the ability to meet tight deadlines. We pride ourselves on being the world’s most customer-centric company, and the sophisticated demands of our customers mean that you will need to be flexible and able to change direction at a moment’s notice. Diplomacy is the rule of thumb in this role. A high level of integrity and discretion in handling confidential information is a must, and professionalism in dealing with executives inside and outside the company is key. The successful candidate will possess the ability to complete complex

tasks and projects quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the total picture. Some flex hours may be required.

Required Skills & Qualifications:

Degree: BA/BS is ideal but flexible

Years of Experience: 3-5 years

Top Skills:

• Calendaring

• General coordination – previous candidates with EA experience or folks that did general coordination/supporting a team as an admin/coordinator could be good too. Open to previous Recruiting Coordinator experience!

• Supporting multiple leaders would be ideal or supporting a team.

• Dealing with ambiguity is a huge piece.

About Aston Carter:

At Aston Carter, we’re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.

Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit AstonCarter.com. Aston Carter is a company within Allegis Group, a global leader in talent solutions.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email astoncarteraccommodation@astoncarter.com for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.

Contact Information

Recruiter: Katrina Choe

Phone: (425) 305-3604

Email: kchoe@astoncarter.com

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