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Engineering Administrative Assistant


Posted Thursday, July 13, 2023

Posting ID: JP-003901595

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Milwaukee, WI
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Looking for an Administrative Assistant to support our Engineering department due to a retirement.


  • Distribute office mail
  • Order office suppliers
  • Coordinate facility and maintenance requests
  • Meeting coordination / meeting minutes / catering orders
  • Edit PDF files
  • Enter purchase requisitions or purchase orders and receipts in MRP system
  • Expedite open orders
  • Process invoices for procured parts or contractor invoices
  • Download, generate, or update multiple reports
  • Assist in new hire set ups and personnel changes
  • Route documents through Legal
  • Maintain seating chart (excel)
  • Maintain organizational chart (Visio)
  • Headcount reports
  • Travel support and assistance (Visas, passports, etc.)
  • Purchase and maintain Standards Library
  • Time Site (maintaining users; creating, adding and maintaining internal orders; late timesheet reports; manhour reports)

Additional Skills & Qualifications:

  • Strong knowledge of Microsoft Office Products, including Teams, MS Word, MS Excel, MS Outlook, and Adobe Acrobat
  • SharePoint and Visio experience is a plus
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem-solving skills
  • Strong organizational skills with the ability to multi-task
  • Ability to communicate professionally and effectively with all customers, employees, and suppliers
  • Ability to work independently and autonomously with little direction
  • 1-5+ years’ experience in similar administrative role

Contact Information

Recruiter: Catherine Snow

Phone: (414) 214-6021


The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
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administrative support
data entry