Administrative Assistant

Looking for an Administrative Assistant to support our Engineering department due to a retirement.

Description:

• Distribute office mail
• Order office suppliers
• Coordinate facility and maintenance requests
• Meeting coordination / meeting minutes / catering orders
• Edit PDF files
• Enter purchase requisitions or purchase orders and receipts in MRP system
• Expedite open orders
• Process invoices for procured parts or contractor invoices
• Download, generate, or update multiple reports
• Assist in new hire set ups and personnel changes
• Route documents through Legal
• Maintain seating chart (excel)
• Maintain organizational chart (Visio)
• Headcount reports
• Travel support and assistance (Visas, passports, etc.)
• Purchase and maintain Standards Library
• Time Site (maintaining users; creating, adding and maintaining internal orders; late timesheet reports; manhour reports)

Additional Skills & Qualifications:

• Strong knowledge of Microsoft Office Products, including Teams, MS Word, MS Excel, MS Outlook, and Adobe Acrobat
• SharePoint and Visio experience is a plus
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Strong organizational skills with the ability to multi-task
• Ability to communicate professionally and effectively with all customers, employees, and suppliers
• Ability to work independently and autonomously with little direction
• 1-5+ years’ experience in similar administrative role