URGENT - Engineering Administrative Assistant

Our team is looking for an Administrative Assistant who is interested in partnering with our engineering team!

In this role the Administrative Assistant is responsible for:

• Distributing office mail
• Ordering office suppliers
• Coordinating facility and maintenance requests
• Coordinating meetings / meeting minutes / catering orders
• Editing PDF files
• Entering purchase requisitions, purchase orders, and receipts in MRP system
• Expediting open orders
• Processing invoices for procured parts or contractor invoices
• Downloading, generating, or updating multiple reports
• Assisting in new hire set ups and personnel changes
• Routing documents through Legal
• Maintaining seating chart (excel)
• Maintaining organizational chart (Visio)
• Processing headcount reports
• Providing travel support and assistance (Visas, passports, etc.)
• Purchasing and maintaining Standards Library
• Time Site (maintaining users; creating, adding and maintaining internal orders; late timesheet reports; manhour reports)
• Other administrative duties as required

Skills:

• Administrative support
• Invoicing
• Data entry
• Clerical, Engineering
• Sharepoint
• Visio

Qualifications:

• Strong knowledge of Microsoft Office Products, including:
  • Teams
  • MS Word
  • MS Excel
  • MS Outlook
  • Adobe Acrobat
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Strong organizational skills with the ability to multi-task
• Ability to communicate professionally and effectively with all customers, employees, and suppliers
• Ability to work independently and autonomously with little direction
• 5+ years’ experience in similar administrative role
• SharePoint and Visio experience is a plus