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URGENT - Engineering Administrative Assistant


Posted Thursday, July 13, 2023

Posting ID: JP-003902109

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Milwaukee, WI
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Our team is looking for an Administrative Assistant who is interested in partnering with our engineering team!

In this role the Administrative Assistant is responsible for:

  • Distributing office mail
  • Ordering office suppliers
  • Coordinating facility and maintenance requests
  • Coordinating meetings / meeting minutes / catering orders
  • Editing PDF files
  • Entering purchase requisitions, purchase orders, and receipts in MRP system
  • Expediting open orders
  • Processing invoices for procured parts or contractor invoices
  • Downloading, generating, or updating multiple reports
  • Assisting in new hire set ups and personnel changes
  • Routing documents through Legal
  • Maintaining seating chart (excel)
  • Maintaining organizational chart (Visio)
  • Processing headcount reports
  • Providing travel support and assistance (Visas, passports, etc.)
  • Purchasing and maintaining Standards Library
  • Time Site (maintaining users; creating, adding and maintaining internal orders; late timesheet reports; manhour reports)
  • Other administrative duties as required


  • Administrative support
  • Invoicing
  • Data entry
  • Clerical, Engineering
  • Sharepoint
  • Visio


  • Strong knowledge of Microsoft Office Products, including:
    • Teams
    • MS Word
    • MS Excel
    • MS Outlook
    • Adobe Acrobat
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem-solving skills
  • Strong organizational skills with the ability to multi-task
  • Ability to communicate professionally and effectively with all customers, employees, and suppliers
  • Ability to work independently and autonomously with little direction
  • 5+ years’ experience in similar administrative role
  • SharePoint and Visio experience is a plus

Contact Information


The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
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administrative support
data entry