How to Write a Cover Letter + Free Google Docs Cover Letter Template

You found the job. You updated your resume. Now you're staring at a blank page wondering whether or not you even need a cover letter, and if you do, where to start.

We've got you. This post breaks down what a cover letter is, when you actually need one, and what to put in it. We also have a free Google Docs cover letter template you can download to make the whole process easier.

Download the Google Docs Cover Letter Template

What Is a Cover Letter?

A cover letter is a short, professional document that accompanies your resume when you apply for a job. While your resume lists your experience, a cover letter lets you speak directly to the hiring manager: explaining why you want this specific role, what you'd bring to the team, and any context that doesn't fit neatly into bullet points.

Think of it as your first real conversation with a potential employer, before you've ever met.

When Should You Write a Cover Letter?

Not every application needs a cover letter. Here's when writing one is worth your time:

• The job posting asks for one. Skipping it can hurt your chances.

• You're making a career change and need to explain your story.

• You have a strong, relevant accomplishment that doesn't fit neatly into your resume.

• You know something specific about the company and can show genuine interest.

• You were referred by someone. A cover letter lets you highlight that connection up front.

And here's when you can skip it:

• The application system doesn't allow uploads.

• The posting explicitly says no cover letter is needed.

• You're applying through a quick-apply portal where recruiters expect speed over extras.

• You have nothing to add beyond what's already on your resume.

The simplest rule of thumb: if a cover letter strengthens your application, write one. If it adds nothing, don't.

What Makes a Good Cover Letter?

A strong cover letter is focused, specific, and brief. It doesn't retell your resume in paragraph form. Instead, it fills in the gaps: why this company, why this role, and what you bring that isn't obvious from your work history alone.

A good cover letter can differentiate you from applicants who skip it, demonstrate your communication skills, show enthusiasm and cultural fit, and provide context for a career gap, an industry transition, or a unique background.

Three to four short paragraphs is all you need.

Use Our Google Docs Cover Letter Template to Get Started

Knowing what to write and actually writing it are two different things. That's why we created a Google Docs cover letter template with multiple paragraph options for every section, including openings, body paragraphs for different situations (career changes, referrals, military transitions, and more), and closings you can drop right in.

No starting from scratch. No second-guessing your structure. Just pick the options that fit your situation, personalize the details, and send it with confidence.

Download the Google Docs Cover Letter Template Apply for Jobs