Fund Manager Assistant
UCLA Health Systems
Posted Wednesday, April 17, 2024
Posting ID: 5399_crt:1713394109595
Los Angeles, CA
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Description
As Fund Manager Assistant you will provide financial and administrative support to the Office of Research Administration (ORA) and various Divisions within the Department of Medicine. You will process various financial transactions and administrative tasks including, but not limited to: * Post-award: Submit non-payroll expense adjustment request (Npear). Prepare and run monthly financial statements. Reconcile financial ledgers. Enter/update manual payroll projections. Post service unit recharges. Outgoing sub award set-up and maintenance. Old encumbrances clean-up. Create closeout packets. Various data entry and report generation. * Payroll: Submit funding entries and direct retros. * Pre-award: Prepare and submit proposals with <$500K DC/year - this includes but is not limited to incoming sub awards, and proposals in response to NIH Rs & Ks, DOD and other similar, common funding opportunities. Prepare and submit administrative supplements, no cost time extensions and prior approval requests. * Administrative: Attend team meetings. Prepare and route forms. Shared drive file organization and maintenance. Assist in scheduling of meetings. Assist with Division internal compliance audits. Provide overall support to DOM ORA needs. Assist with special projects as requested. Note: This posted position is 1 of 2 positions available for hire. All applicants will apply through this requisition and if selected will be hired into one of the available positions. Salary range: $28.23 - $40.44 Hourly
Job Qualifications
Qualifications
Required: * Skill in prioritizing assignments to complete work in a timely and accurate manner. * Ability to analyze problems, assesses needs, and provides alternatives. * Effective oral and written communication skills necessary to make inquiries and convey information. * Skill in working independently and following through on assignments with minimal direction. * Strong math skills to tackle complex calculations at a minimal of pre-algebra math level. * Typing skills sufficient to prepare correspondence, memos, and financial reports with speed and accuracy. * Ability to organize and manipulate a large quantity of data. * Ability to meet deadlines in a timely manner. * Willingness to help out with special projects as directed. * Detail oriented and organized. Note: May be subject to test in qualifying skills
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As Fund Manager Assistant you will provide financial and administrative support to the Office of Research Administration (ORA) and various Divisions within the Department of Medicine. You will process various financial transactions and administrative tasks including, but not limited to: * Post-award: Submit non-payroll expense adjustment request (Npear). Prepare and run monthly financial statements. Reconcile financial ledgers. Enter/update manual payroll projections. Post service unit recharges. Outgoing sub award set-up and maintenance. Old encumbrances clean-up. Create closeout packets. Various data entry and report generation. * Payroll: Submit funding entries and direct retros. * Pre-award: Prepare and submit proposals with <$500K DC/year - this includes but is not limited to incoming sub awards, and proposals in response to NIH Rs & Ks, DOD and other similar, common funding opportunities. Prepare and submit administrative supplements, no cost time extensions and prior approval requests. * Administrative: Attend team meetings. Prepare and route forms. Shared drive file organization and maintenance. Assist in scheduling of meetings. Assist with Division internal compliance audits. Provide overall support to DOM ORA needs. Assist with special projects as requested. Note: This posted position is 1 of 2 positions available for hire. All applicants will apply through this requisition and if selected will be hired into one of the available positions. Salary range: $28.23 - $40.44 Hourly
Job Qualifications
Qualifications
Required: * Skill in prioritizing assignments to complete work in a timely and accurate manner. * Ability to analyze problems, assesses needs, and provides alternatives. * Effective oral and written communication skills necessary to make inquiries and convey information. * Skill in working independently and following through on assignments with minimal direction. * Strong math skills to tackle complex calculations at a minimal of pre-algebra math level. * Typing skills sufficient to prepare correspondence, memos, and financial reports with speed and accuracy. * Ability to organize and manipulate a large quantity of data. * Ability to meet deadlines in a timely manner. * Willingness to help out with special projects as directed. * Detail oriented and organized. Note: May be subject to test in qualifying skills
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Contact Information
Email: at-jobfeeds+uclahealthsystems@careercircle.com
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
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