Administrative Assistant
Turner Construction Co.
Posted Friday, April 19, 2024
Posting ID: req14641_crt:1713539254646
Jeffersonville, IN
Division: Mid-North
Project Location(s): Jeffersonville, IN 47130 USA
Minimum Years Experience: Travel Involved: Job Type: Regular Job Classification: Experienced Education: Job Family: Administrative Support Compensation: Salaried Non-Exempt
If you picture yourself doing great things that make a difference in the lives of others, Turner is the place to be. Turner Construction is an industry leading commercial construction general contractor with a 120 year history spanning iconic projects around the globe, including 10 of the world's 100 tallest buildings.
Turner is committed to sustaining a diverse, equitable, and inclusive environment where everyone feels connected, sees themselves represented at all levels of the company, and feels supported to reach their ultimate potential. Turner builds some of the most ambitious projects in the world. The technical expertise of our people makes us a recognized leader in many markets. Our projects are well known. Our people set us apart. We inspire greatness. Can you picture yourself at Turner? If so, apply and let's do great things together!
Position Description: Perform daily administrative tasks and provide administrative services to office departments and/or business unit.
Essential Duties & Key Responsibilities:
Qualifications:
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in an office or remote setting. The noise in the work environment is usually quiet to moderate in an office setting. While performing the duties of this job, the employee may occasionally work at construction work sites where the employee is exposed to moving mechanical parts, high precarious places, fumes, or airborne particles, outside weather conditions, and risk of electrical shock. The noise in the work environment is usually moderate to loud. The employee is required to work in compliance with company safety policies, procedures, and applicable laws.
Turner is an Equal Opportunity Employer
Minorities/Females/Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity.
VEVRAA Federal Contractor
Turner is an Affirmative Action and Equal Opportunity Employer - minorities/females/veterans/individuals with disabilities/sexual orientation/gender identity.
VEVRAA Federal Contractor
Project Location(s): Jeffersonville, IN 47130 USA
Minimum Years Experience: Travel Involved: Job Type: Regular Job Classification: Experienced Education: Job Family: Administrative Support Compensation: Salaried Non-Exempt
If you picture yourself doing great things that make a difference in the lives of others, Turner is the place to be. Turner Construction is an industry leading commercial construction general contractor with a 120 year history spanning iconic projects around the globe, including 10 of the world's 100 tallest buildings.
Turner is committed to sustaining a diverse, equitable, and inclusive environment where everyone feels connected, sees themselves represented at all levels of the company, and feels supported to reach their ultimate potential. Turner builds some of the most ambitious projects in the world. The technical expertise of our people makes us a recognized leader in many markets. Our projects are well known. Our people set us apart. We inspire greatness. Can you picture yourself at Turner? If so, apply and let's do great things together!
Position Description: Perform daily administrative tasks and provide administrative services to office departments and/or business unit.
Essential Duties & Key Responsibilities:
- Provide professional customer service and positive interactions while processing day-to-day administrative items and supporting local business unit staff.
- Perform administrative services including processing mail, overnight mailings, photocopying, filing, sending faxes, phone list updates, invoices, and order supplies and stationery (e.g., letterhead, business cards, envelopes).
- Daily management of department head/manager's calendar, meeting schedule, and contacts.
- Edit and assemble documents and reports for department head/manager.
- Assist with general office inquiries from staff, owners, and others; provide proactive escalation as appropriate.
- Create and maintain organizational and seating charts for office.
- Understand contract and bonding process and escalation procedures.
- Organize and provide assistance during meetings as requested; record, transcribe, and distribute meeting minutes.
- Maintain knowledge of business unit/headquarters' historical information (e.g., use of vendors, event sponsorships, industry memberships/activities, client, and staff events) to support managerial related decision-making.
- Arrange travel reservations, business accommodations, prepare itineraries and agendas.
- Process department head/manager's expense reports.
- Maintain organized filing systems and coordinate document retrieval schedules.
- Embrace company culture, values, and diversity, equity, and inclusion Diversity, Equity, and Inclusion (DE&I) activities across company.
- Order supplies to support office needs.
- Provide team support and relief of others' job duties during times of need (e.g., lunch, breaks, illness, vacation).
- Contribute ideas for continuous improvement and effectiveness of team within business unit/headquarters and share recommendations with overall job family.
- Assist with special projects and coordinate events.
- Other activities, duties, and responsibilities assigned.
Qualifications:
- High School Diploma or GED and minimum of 5 years of relevant administrative assistant experience in construction, or other related industry, required
- College degree and/or relevant administrative skills certification, a plus
- Construction or other service industry experience, a plus
- High degree of detail, accuracy, and organizational skills
- Maintain confidential information
- Work independently with some oversight and as part of team
- Approachable, proactive, positive, and professional attitude
- Professional verbal communication and written business communication skills
- Able to conduct research and effectively proofread
- Exhibit active listening skills and follow through on commitments
- Good judgment to solve problems, escalate issues, and request prioritization of responsibilities
- Computer and data entry skills, Microsoft suite of applications, collaborative meeting platforms, and general office equipment
- Commissioned Notary Public, a plus
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in an office or remote setting. The noise in the work environment is usually quiet to moderate in an office setting. While performing the duties of this job, the employee may occasionally work at construction work sites where the employee is exposed to moving mechanical parts, high precarious places, fumes, or airborne particles, outside weather conditions, and risk of electrical shock. The noise in the work environment is usually moderate to loud. The employee is required to work in compliance with company safety policies, procedures, and applicable laws.
Turner is an Equal Opportunity Employer
Minorities/Females/Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity.
VEVRAA Federal Contractor
Turner is an Affirmative Action and Equal Opportunity Employer - minorities/females/veterans/individuals with disabilities/sexual orientation/gender identity.
VEVRAA Federal Contractor
Contact Information
Email: at-jobfeeds+turnerconstructionco@careercircle.com
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.