Procedural Skills Course Coordinator II (Hybrid)

Overview

Join the HJF Team!

The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is a nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing and supporting preeminent scientific programs that benefit members of the armed forces and civilians alike. Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners. HJF's support and administrative capabilities allow military medical researchers and clinicians to maintain their scientific focus and accomplish their research goals.

HJF is seeking a Procedural Skills Course Coordinator II who will be responsible for supporting the day-to-day management of all procedural skills courses associated with the Department of Surgery and clinical readiness program at the Uniformed Services University (USU) in Bethesda, Maryland. These include about 10-12 courses per year located at USU main campus in Bethesda and an equal number of courses at other domestic and international facilities. Responsibilities also include the planning and scheduling of course facilities, resources, and personnel; the preparation, maintenance, inventory and operation of course related equipment/supplies; the functional operation of course related assessments; and the collaboration with other team members to facilitate and implement course activities. For each course, the incumbent ensures adherence to program, site, and certification policies, course objectives, safety guidelines, reporting requirements, and established best practices for training and assessment.

Note: This work site requires that Non-US Citizen incumbents have lived in the US three out of the past five years.

This is a Hybrid position with required in person engagement for the courses described above.

Responsibilities

• Assist with program team to unpackage, prepare, set up human specimens to the laboratory LIS system, and route Human specimens to their respective staging areas for the courses, set up and clean up courses.
• Work directly with program leaders, faculty, learners and staff members to facilitate course activities and ensure all instructional media, procedures to be performed, performance assessments, and pre/post course forms (knowledge tests, demographic, course evaluation) are implemented as specified.
• Plan, coordinate, and monitor workflow between course stakeholders,
• Participate in meetings to assist with development and implementation of course experiences; coordinate the training for all new and current technical support personnel to ensure they are able to perform their roles with any new instruments, equipment, processes, procedures, etc.
• Assist in the regular maintenance and repair of all course-related equipment; provide technical support for surgical equipment, assessment system, and synthetic simulation models used during courses. Manage and implement the setup and maintenance of AV presentation systems for course slides and supporting media
• Ensure safety for all course participants by following all sites laboratory safety guideline.

Qualifications

Education and Experience

• Bachelor’s Degree required.
• 3-5 years experience required.

Req uired Knowledge, Skills and Abilities

• The position supports surgical simulation training and assessment that may include being in the presence of donor bodies (cadavers). The successful candidate will be willing to work in these contexts, as needed.
• Must be fully proficient with Microsoft Office software (Word, Excel, Power Point), including formatting and media integration ab ilities. Must be proficient with Excel including the ability to create functions and macros, and an understanding of data management formats for seamless data sharing between statistical analyses applications and visual rendering software.
• Preferred candidate will have some familiarity with medicine or surgery and associated terminology.
• Demonstrated ability to learn new software platforms and apply them for work efforts within 2 weeks of training.
• Ability to follow file management protocols for shared drives and other file sharing platforms. Specifically, be able to use file naming conventions and ensure files are located in specified directories.
• Must be able to pay attention to details and flexibly adapt to a dynamic work scope.
• Support data collection needs for various research projects.
• Willingness and ability to travel as needed to support training and assessment work at domestic and international locations.
• Ability to work independently, identify actual or potential problems, propose solutions to resolve problems, and request guidance or support, if needed.
• Document and share problems and resolution strategies with other team members so that everyone is aware of any changes.
• Demonstrated ability to meet multiple deadlines and handle multiple priorities.
• Previous experience in a hospital setting or academic medical center is helpful. Prior history as a clinical specialist in military or civilian care contexts is highly desired.
• Ability to obtain and maintain T1 and/or CAC Public Trust clearance.

Physical Capabilities

• Requires ability to lift or maneuver between 20-90 pounds of human specimens and laboratory equipment.
• Operating motor vehicles, machinery, and/or power tools.

Travel

• Ability to travel to other course locations domestically, some weekend travel required. Must have valid drivers license and be able to operate government vehicle in local. This would be up to 10-15% of the time.

Work Environment

• This position will take place primarily in office, laboratory and hospital settings.
• Hybrid capability, mostly in-person. This job may extend beyond normal business hours, especially during peak training courses.

Some positions or sites may require that the incumbent be fully vaccinated against COVID-19. Proof of vaccination may be required.

Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, education and credentials, a criminal background check, and a department of motor vehicle (DMV) check if applicable. Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.