Accounts Payable Specialist

We are currently hiring for an Accounts Payable Specialist!

Job Description

As an Accounts Payable Specialist, you will be responsible for auditing vendor invoices by verifying them against purchase orders and packing slips, investigating discrepancies, and entering approved vouchers into the accounting system. You will also reconcile and post accounts payable batches within the accounting platform, process field service expense reports, and manage purchase order line items for vendor shipments delivered directly to customers.

Responsibilities

• Audit vendor invoices against purchase orders and packing slips.
• Investigate discrepancies and enter approved vouchers into the accounting system.
• Reconcile and post accounts payable batches within the accounting platform.
• Process field service expense reports and allocate them to job costs.
• Manage purchase order line items for vendor shipments delivered directly to customers.
• Reconcile weekly UPS invoices and record them in the accounting system.
• Handle monthly American Express statements by reviewing and allocating to job costs.
• Review and process LTL freight invoices into the accounting system.
• Process utility invoices for multiple sites.
• Provide transactional support to purchasing department staff.
• Print accounts payable checks and obtain authorized signatures.
• Maintain and replenish the petty cash fund.
• Process new customer credit applications for Controller review.
• Organize and maintain customer documentation, including credit applications and W-9 forms.
• Create job entries in the expense tracking system for accurate job cost allocation.
• Upload shipping documentation to the centralized multi-site tracking system.
• Prepare, process, and post progress billings in the accounting system.
• Collect, attach, and scan packing slips to customer invoices for accounts receivable.
• Apply and post customer payments to the accounting system and the bank.
• Support month-end and year-end closing activities.

Work Environment

You will be working in a dynamic team of four, including a manager. The role requires in-office presence four days a week, fostering a collaborative and engaging work environment.

Job Type & Location

This is a Contract to Hire position based out of Jacksonville, Florida.

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