Onboarding Coordinator (Must Be In Phoenix Area)
Aston Carter
Posted Tuesday, April 28, 2026
Posting ID: JP-005991677
Job Title: Onboarding Coordinator (Back-End Support)
Job Description
The Onboarding Coordinator (Back-End Support) provides critical administrative and compliance support to the onboarding team during a period of increased volume and team turnover. This 6‑month contract role focuses on internal, behind-the-scenes onboarding activities that ensure a smooth and compliant experience for new hires while enabling the front-end team to concentrate on contractor and customer interactions. The position is fully remote, requires alignment to Pacific Time business hours, and offers a strong people-first culture with an emphasis on relationship-building and ongoing development.
Responsibilities
- Complete onboarding compliance and administrative activities, including I-9 processing and all related documentation in an accurate and timely manner.
- Perform routine tracker sweeps and maintain onboarding trackers and spreadsheets to ensure data integrity and up-to-date records.
- Send, track, and manage onboarding paperwork, including new hire paperwork, and follow up with stakeholders as needed to secure completion.
- Support the onboarding team by taking direction, pivoting quickly across tasks, and helping manage high-volume workload during peak periods.
- Participate in and successfully complete approximately four weeks of training covering the I-9 process, tracker sweeps, paperwork flow, and internal tools.
- Collaborate with internal stakeholders using professional communication to resolve issues, clarify documentation needs, and ensure compliance with onboarding requirements.
- Work consistently within multiple systems and tools to process data, update records, and manage documentation throughout the onboarding lifecycle.
Essential Skills
- Demonstrated administrative support experience, including data entry and documentation management.
- Comfort working in multiple systems with strong general computer and technology skills.
- Ability to work aligned to Pacific Time business hours (8:00 AM – 5:00 PM).
- Strong attention to detail and follow-through, particularly in compliance-focused work.
- Professional written and verbal communication skills to interact effectively with internal stakeholders.
- Ability to adapt to changing priorities, take direction well, and perform in a high-volume environment.
- Experience with onboarding, compliance, or new hire paperwork processes, including I-9 processing, is strongly preferred.
Additional Skills & Qualifications
- Prior exposure to onboarding, human resources, staffing, or compliance processes, especially I-9 workflows.
- Experience using tools and systems such as Microsoft Excel, Outlook, Microsoft Teams, Bullhorn, Service Hub, or similar CRM/ATS platforms.
- Customer service experience and a strong service mindset, particularly for candidates seeking an entry-level opportunity in the industry.
- Ability to attend occasional, optional team events in Arizona.
- Familiarity with new hire orientation processes and managing new hire paperwork.
- Experience with Microsoft Office and data entry in a professional environment.
This is a Contract position based out of Phoenix, AZ.
Pay and BenefitsThe pay range for this position is $19.00 - $19.00/hr.
Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
This is a fully remote position.
Application DeadlineThis position is anticipated to close on May 12, 2026.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
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