Administrative Assistant

Job Description: Administrative Assistant

We are seeking a highly organized and proactive Administrative Assistant to support our office operations. This role is ideal for someone who thrives in a fast-paced environment and enjoys being the central point of contact for both internal teams and external visitors.

The Administrative Assistant will perform a wide range of clerical and administrative duties, including managing phone and email communications, maintaining records, supporting multiple managers, and ensuring smooth day-to-day office functions. The ideal candidate is a quick learner with strong communication skills, attention to detail, and a professional demeanor.

Key Responsibilities

• Serve as the first point of contact by answering and directing incoming calls and emails
• Greet and assist visitors, creating a welcoming and professional atmosphere
• Manage physical and digital filing systems to ensure organization and accessibility
• Perform accurate data entry and maintain internal databases
• Draft and distribute company-wide communications and documentation
• Support onboarding and training activities for new employees
• Assist with special projects and cross-functional initiatives
• Track deadlines and follow up on outstanding tasks or deliverables
• Handle sensitive information with discretion and maintain confidentiality
• Ensure compliance with company policies and procedures

Required Skills & Qualifications

• Proven experience providing administrative support to multiple managers
• Proficiency in Microsoft Office Suite, Office 365, and Smartsheet
• Strong organizational and office management skills
• Excellent written and verbal communication abilities
• Ability to manage multiple tasks and prioritize effectively
• Experience in customer service or human resources is a plus
• Familiarity with compliance standards and project coordination