Accounts Payable Analyst

Job Description

The Accounts Payable Analyst is responsible for managing the entire accounts payable cycle, including vendor maintenance, processing IRS Form 1099s annually, and supporting outsourced data entry functions. This role involves analyzing financial-payables data, assisting in process improvements, and providing insights. You will enter invoices into Yardi PAYscan daily, ensuring proper coding and workflow for expedited approval processes, and manage confidential invoice entries in the Yardi Financial Manager module once documentation and approval are secured.

Responsibilities

• Enter invoices into Yardi PAYscan daily, ensuring proper coding and workflow for expedited approval processes.
• Maintain and review monthly checklist for missing invoices for each property, seeking out needed invoices online as necessary.
• Maintain master vendor online access file containing logins and passwords.
• Review workflow dashboard daily for data correction and reject/research steps to ensure efficient invoice processing.
• Monitor the AP physical and email inbox daily to answer questions and ensure proper processing of mailed invoices.
• Assist in check runs including printing checks, EFT/ACH payments, obtaining signatures, and distributing checks.
• Verify vendor statements and past due balances monthly, including contacting vendors for missing invoices and payments misapplied.
• Answer all vendor and staff inquiries in a professional, clear, and cooperative manner.
• Manage vendor maintenance system in Yardi for completeness and accuracy, including remit address, updating W-9 information, insurance requirements, and attaching relevant files.
• Assist in electronic annual filing (Form 1099) to vendors.
• Follow up on credits owed by vendors and ensure they are applied.
• File A/P invoices not produced in PAYscan.
• Prepare files for off-site storage annually.
• Analyze financial-payables data and report to supervisor.

Essential Skills

• Proficiency in accounts payable management.
• Advanced Microsoft Excel skills, including pivot tables and vlookups.
• Familiarity with Yardi or similar software.
• Experience in reporting and reconciliation tasks.

Additional Skills & Qualifications

• Bachelor’s degree in accounting and a minimum of two years of accounts payable experience; or a minimum of five years of direct accounts payable experience.
• Proficiency in other MS Office applications such as Outlook and Word.

Work Environment

This position requires on-site presence five days per week in Berkeley. The work environment involves handling financial data with the assistance of technologies such as Yardi and Microsoft Office applications.