Administrative/Executive Assistant II
AGS - Warner Bros Discovery
Posted Wednesday, April 15, 2026
Posting ID: 6792684_crt:1776231698829
Burbank, CA
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The Job:
The Office Coordinator, Special Events, is the backbone of the department, providing organizational and administrative support that enables our team to deliver world-class events for Warner Bros. Discovery. This role manages daily department operations, serves as the first point of contact for internal and external inquiries, and ensures smooth coordination across multiple stakeholders. By streamlining processes and improving alignment, the Office Coordinator helps the team focus on delivering experiences that embody WBD's values and storytelling vision.
It is an essential function of this position that the work be performed from the departments offices (5 days per week), as the role requires hands-on coordination of department operations, in-person support for events, and access to on-lot facilities.
The Daily - Major Activities:
• Managing the Special Events phone line and inquiries, ensuring timely and professional responses.
• Coordinating department orders (snacks, event inventory, supplies, and specific event needs).
• Supporting the setup of team meetings, 1:1s, and executive meetings, including scheduling and logistics.
• Building decks and presentations, ensuring consistent, high-quality communications.
• Acting as the go-to" person for the team, improving alignment, communication, and process flow across the department.
The Essentials:
• 3+ years of administrative or coordination experience in a fast-paced environment.
• Background in events, hospitality, or studio/entertainment industry.
• Ability to work effectively in high-pressure, live-event environments and adapt quickly to changes.
• Understanding of union vs. non-union work environments and vendor/staffing practices.
• Experience supporting executive schedules, including calendar management.
• Proficiency with Microsoft Office Suite and presentation platforms (PowerPoint, Google Slides).
• Excellent written and verbal communication skills.
Please note that this is a contract role providing services to WBD through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of WBD
This Role Is Eligible For The Following Benefits
Medical, dental & vision
Hospital plans
401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
Company paid short and long-term disability
Health & Dependent Care Spending Accounts (HSA & DCFSA)
Employee Assistance Program
Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave
Benefits are subject to change and may be subject to specific elections, plan, or program terms.
AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email accommodation@allegisglobalsolutions.com for other accommodation options.
In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.
Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.
We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
The Office Coordinator, Special Events, is the backbone of the department, providing organizational and administrative support that enables our team to deliver world-class events for Warner Bros. Discovery. This role manages daily department operations, serves as the first point of contact for internal and external inquiries, and ensures smooth coordination across multiple stakeholders. By streamlining processes and improving alignment, the Office Coordinator helps the team focus on delivering experiences that embody WBD's values and storytelling vision.
It is an essential function of this position that the work be performed from the departments offices (5 days per week), as the role requires hands-on coordination of department operations, in-person support for events, and access to on-lot facilities.
The Daily - Major Activities:
• Managing the Special Events phone line and inquiries, ensuring timely and professional responses.
• Coordinating department orders (snacks, event inventory, supplies, and specific event needs).
• Supporting the setup of team meetings, 1:1s, and executive meetings, including scheduling and logistics.
• Building decks and presentations, ensuring consistent, high-quality communications.
• Acting as the go-to" person for the team, improving alignment, communication, and process flow across the department.
The Essentials:
• 3+ years of administrative or coordination experience in a fast-paced environment.
• Background in events, hospitality, or studio/entertainment industry.
• Ability to work effectively in high-pressure, live-event environments and adapt quickly to changes.
• Understanding of union vs. non-union work environments and vendor/staffing practices.
• Experience supporting executive schedules, including calendar management.
• Proficiency with Microsoft Office Suite and presentation platforms (PowerPoint, Google Slides).
• Excellent written and verbal communication skills.
Please note that this is a contract role providing services to WBD through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of WBD
This Role Is Eligible For The Following Benefits
Medical, dental & vision
Hospital plans
401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
Company paid short and long-term disability
Health & Dependent Care Spending Accounts (HSA & DCFSA)
Employee Assistance Program
Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave
Benefits are subject to change and may be subject to specific elections, plan, or program terms.
AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email accommodation@allegisglobalsolutions.com for other accommodation options.
In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.
Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.
We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
On-SiteCommunicationSchedulingOperationsCoordinatingPresentationsMicrosoft OfficeMicrosoft PowerPointAdministrative SupportCalendar ManagementVerbal Communication SkillsProcess Flow DiagramsArtificial IntelligenceAuthorization (Computing)Employee Assistance ProgramsGoogle SlidesStorytellingDeck Building
