Project Coordinator

Description

What You’ll Do Collaborate with stakeholders across disciplines (e.g., Electrical, CSA, Mechanical, and I&C) to ensure accurate and timely submission of daily timekeeping logs for labor resources; proactively address discrepancies and implement tools to maintain compliance and data quality Verify timekeeping data for accurate allocation to project scopes, ensuring alignment with labor invoicing requirements and contractual obligations; conduct audits to identify and resolve billing variances, supporting financial accuracy Populate and maintain weekly labor hour reports, incorporating tracking, project burn rates, and variance analysis; provide insights on trends and recommendations for optimizations to enhance resource efficiency and cost control Perform data analysis on project metrics to identify trends, efficiencies, and areas of improvement; generate reports to support decision-making Help develop and implement standards, best practices, and standard operating procedures (SOPs) for projects; conduct reviews to refine processes and enhance efficiency Build and implement downstream workflows to enhance operational efficiencies; collaborate with teams to streamline processes, reduce redundancies, and integrate tools for automation and better resource flow Manage and implement document workflows, including version control, archiving, and distribution; ensure all records (e.g., contracts, reports, and compliance documents) are accurate, up-to-date, and compliant with internal policies and standards

Skills

Project coordination, contracts, reports, compliance, Construction, Data entry, Project management

Top Skills Details

Project coordination,contracts,reports,compliance

Additional Skills & Qualifications

What You’ll Bring Bachelor's Degree in Business Administration or equivalent experience Basic understanding of construction jobsite workflows and discipline-specific roles (Electrical, Mechanical, etc.) Proficiency in Microsoft Excel (formulas, pivot tables, data validation) and Power BI (dashboards, reporting) Strong attention to detail and ability to cross-reference timekeeping data with project documentation Excellent communication skills to coordinate between field teams and back-office billing departments Prior experience in labor tracking, project coordination, or administrative support in a construction environment Data analytics background for interpreting labor trends and optimizing reporting Familiarity with construction labor billing processes and scope coding systems as well as a strong knowledge of Project Controls, Estimating & experience adhering to budgets Willingness to travel to other projects up to 20% of time

Experience Level

Entry Level

This is a Contract to Hire position based out of Fremont, CA.

The pay range for this position is $18.40 - $57.60/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Fremont,CA.

This position is anticipated to close on Apr 1, 2026.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I is embedded into our culture through:

• Hiring diverse talent
• Maintaining an inclusive environment through persistent self-reflection
• Building a culture of care, engagement, and recognition with clear outcomes
• Ensuring growth opportunities for our people

Actalent is an equal opportunity employer.

About Actalent

Actalent is a global leader in engineering and sciences services. For more than 40 years, we’ve helped visionary companies advance their goals. Headquartered in the United States, our teams span 150 offices across North America, EMEA, and APAC—with four delivery centers in India led by 1,000+ extraordinary employees who connect their passion with purpose every day.

Our Bangalore, Hyderabad, Pune, and Chennai delivery centers are hubs of engineering expertise, with core capabilities in mechanical and electrical engineering, systems and software, and manufacturing engineering. Our teams deliver work across multiple industries including transportation, consumer and industrial products, and life sciences. We serve more than 4,500 clients, including many Fortune 500 brands. Learn more about how we can work together at actalentservices.com.