Project Manager

Job Title: Project Manager Associate

Job Description

As a Project Manager Associate, you will play a crucial role in supporting the Lead Project Manager in managing complex capital, validation, and facility projects within a GMP-regulated sterile pharmaceutical environment. Your primary responsibility will be to transform PM lead directions into professional, audit-ready deliverables, ensuring leadership has precise, up-to-date information for decision-making. This high-visibility role involves direct daily interaction with the PM lead, offering you the opportunity to learn pharmaceutical project execution from the inside while maintaining organization, timeliness, and compliance.

Responsibilities

• Provide direct support to the Lead Project Manager by converting verbal instructions or quick notes into structured documents and deliverables.
• Maintain perfect version control and organized project folders.
• Prepare professional meeting minutes and live action-item trackers during meetings organized by the PM lead.
• Build and maintain master project trackers and timelines, CAPEX/OPEX budget trackers, risk registers, issue logs, and executive PowerPoint decks for leadership and board updates.
• Create project charters, executive summaries, and technical memos.
• Update Microsoft Project schedules daily based on team inputs and track cross-functional deliverables.
• Flag delays or missing information to the PM lead on the same day and reconcile data between departments before any leadership report goes out.
• Serve as the single source of truth for project data, ensuring consistency across files, trackers, and presentations.
• Coordinate with the Global Operations team to track and maintain accurate inventory levels for project-related materials.
• Monitor stock levels, usage trends, and forecast needs to prevent shortages during project execution.
• Work directly with vendors to expedite deliveries, resolve supply issues, and ensure timely arrival of materials.
• Facilitate procurement and sourcing activities, including raising purchase requests and coordinating inbound logistics.
• Reconcile inventory records between departments and project trackers to maintain data accuracy.
• Attend offshore calls as needed to get updates from the logistics team located in India.
• Perform other duties as assigned by the Lead PM.

Essential Skills

• Bachelor’s degree in Life Sciences, Engineering, Business, Supply Chain, Project Management, or a related field.
• 0–2 years of relevant experience (internships or co-ops welcome).
• Advanced proficiency in Microsoft Excel (pivot tables, formulas, dashboards, data validation).
• Professional-level PowerPoint skills for executive-ready decks.
• Basic knowledge of Microsoft Project for schedule updates and Gantt charts.
• Experience with shared drives and document control systems.
• Exceptional organizational skills and attention to detail.
• Ability to quickly turn vague direction into structured, professional outputs.
• Proactive mindset with strong coordination and follow-up skills.
• Clear written and verbal communication.
• High level of discretion with confidential project information.
• Comfortable working in a GMP-regulated environment.

Additional Skills & Qualifications

• Exposure to pharmaceutical, biotech, or regulated manufacturing is preferred.
• Experience with inventory tracking, vendor coordination, or procurement is a strong plus.
• Valid driver’s license and acceptable driving record.
• Legally authorized to work in the United States.
• Willingness to live or relocate to the Sacramento Metropolitan Region.

Work Environment

This role is primarily office-based at our Sacramento manufacturing facility with occasional entry into GMP production or warehouse areas. The position requires the ability to sit for extended periods and occasionally walk through production and warehouse areas. Occasional lifting of up to 20 lbs may be required. The work environment supports a culture of well-being with competitive pay, comprehensive employee benefits programs, and training and development resources.

This is a Permanent position based out of Sacramento, CA.

The pay range for this position is $52000.00 - $62400.00/yr.

Strong benefits, Health dental vision 401k and holiday/pto. Growth within company

This is a fully onsite position in Sacramento,CA.

This position is anticipated to close on Apr 15, 2026.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I is embedded into our culture through:

• Hiring diverse talent
• Maintaining an inclusive environment through persistent self-reflection
• Building a culture of care, engagement, and recognition with clear outcomes
• Ensuring growth opportunities for our people

Actalent is an equal opportunity employer.

About Actalent

Actalent is a global leader in engineering and sciences services. For more than 40 years, we’ve helped visionary companies advance their goals. Headquartered in the United States, our teams span 150 offices across North America, EMEA, and APAC—with four delivery centers in India led by 1,000+ extraordinary employees who connect their passion with purpose every day.

Our Bangalore, Hyderabad, Pune, and Chennai delivery centers are hubs of engineering expertise, with core capabilities in mechanical and electrical engineering, systems and software, and manufacturing engineering. Our teams deliver work across multiple industries including transportation, consumer and industrial products, and life sciences. We serve more than 4,500 clients, including many Fortune 500 brands. Learn more about how we can work together at actalentservices.com.