Job Title: Executive Assistant

Job Description

Join a vibrant and values-driven firm where authenticity and community care are at the forefront. As an Executive Assistant, you will play a crucial role in supporting executives and teams by handling a variety of administrative tasks. This position requires independent and sound business judgment to manage a dynamic workload in a fast-paced environment. You will be part of a culture that values growth, collaboration, and problem-solving in a supportive and fun work environment.

Responsibilities

• Manage calendars, office space reservations, and travel logistics for assigned executives.
• Handle time and expense entry for assigned executives.
• Assist with the production of client deliverables, including reports.
• Support client engagement activities, including new client acceptance and billing assistance.
• Draft, format, and proofread business correspondence and presentations.
• Coordinate and execute internal/external events and meetings.
• Leverage internal networks to effectively manage workflow.
• Serve as a liaison for internal and external clients, facilitating communications.
• Participate in onboarding new administrative team members.
• Assist with Continued Professional Education (CPE) activities for teams.
• Perform other duties and special projects as assigned.

Essential Skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook).
• Strong verbal and written communication skills.
• Excellent organizational skills with the ability to prioritize effectively.
• Proven commitment to exceptional client service.
• Ability to collaborate across functions and build trusted relationships.
• Strong attention to detail and accuracy.
• Critical thinking and problem-solving capabilities.
• Discretion in handling confidential information.
• Minimum of 1 year of related experience required.

Additional Skills & Qualifications

• High School Diploma/GED required.
• Experience in a professional services environment preferred.
• Ability to speak Mandarin is highly preferred.
• Flexibility for overtime and ability to travel as needed, approximately 5%.

Work Environment

This position is onsite, where you will engage in a collaborative and supportive work culture. The role may require some overtime hours and occasional travel. The environment fosters growth, learning, and the opportunity to work on complex and interesting business challenges.