Office Manager

Description

Seeking a proactive and detail-oriented Site Manager to oversee the daily operations. This role is essential to maintaining a productive, safe, and welcoming environment for both employees and visitors. The ideal candidate is hands-on, resourceful, and thrives in a dynamic setting where no task is too small or too big.

Key Responsibilities

• Greet and assist visitors while ensuring compliance with all onsite protocols.
• Manage daily office operations to maintain a smooth and efficient work environment.
• Uphold facility standards by coordinating with building management, utility providers, and ensuring adherence to ITAR and other security regulations.
• Oversee vendor relationships, including selection, budgeting, and coordination for services such as maintenance, cleaning, security, and office improvements.
• Conduct regular office inspections and ensure compliance with safety regulations.
• Maintain and manage office inventory and supplies.
• Collaborate with the supply chain team to handle shipping, receiving, and tracking of packages.
• Respond to ad hoc operational requests to support overall office functionality.

Qualifications

• Full-time, on-site presence required (5 days per week).
• Hands-on, can-do attitude with a willingness to take initiative and solve problems.
• Strong analytical skills and attention to detail, with a continuous improvement mindset.
• Experience managing office budgets and reconciling expenses.
• Proven organizational skills and ability to follow through on tasks.
• Excellent communication and interpersonal abilities.
• Proactive problem-solver with a strong sense of ownership.
• Proficiency in standard office software and online tools.

Work Environment:

San Francisco

Monday - Friday 8am-6pm